Index

2012

Jan

2011

Jan

Feb

Mar

Apl

May

Jun

Jul

Aug

Sept

Annual

Nov

Dec

2010

Jan

Feb

Apl

May

Jun

Jul

Aug

Sept

Annual

Nov

Dec

2009

Jan

Feb

Mar

Apl

May

Jun

Jul

Aug

Sept

Oct

Nov

Dec

2008

Jan

Feb

Mar

Apl

May

Jun

Jul

Aug

Sept

Annual

Nov

Dec

2007

Jan

Feb

Mar

Apl

May

Jun

Jul

Aug

Annual

Oct

Nov

Dec

2006

Jan

Feb

Mar

Apl

May

Jun

Jul

Aug

Sept

Annual

Nov

Dec

2005

Jan

Feb

Mar

Apl

May

Jun

Jul

Aug

Sept

Annual

Nov

Dec

2004

Jan

Feb

Mar

Apl

May

Jun

Jul

Aug

Sept

Oct

Nov

Dec

Annual

January 2012

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Thursday, January 5, 2012. Board members present were Carlos DeLeon, Steve Surratt, and Kathy Haygood. Committee Member Chairpersons Pat Marshall and Walt Hiett were present. Residents Judy Bowman, Steve Sardegna and Berto Torres attended.

		Committee Reports 1.   Treasury - Steve Suratt reported that we have a total cash balance of  $28,225.24. Invoices for the annual dues will be mailed in next 2-3 days. Wildwood has outsourced the mailing to Optimal Outsource. 2.   Deed Restriction - Certified letters were sent to 2 homeowners due to deed restriction violations. 3.   Architectural Review - No report. 4.   Social Committee - Pat Marshall reported that reported that the Wine and Cheese social was well attended. 5.   Community Liaison - E-mails from Steve Van Cleave have indicated that a loose Labrador retriever has been getting into homes and causing damage. Berto Torres thought that the lab belonged outside Cross Mountain Ranch. A previous discussion regarding a car parked in front of a lot will be further investigated.
		Old Business 1.   Carlos reported that  Board will need to update the bylaws to reflect the new assessment amount. 2.   The annual assessment invoices of $85 will be mailed to the residents under the  WildWood Management Group letterhead during the week of Jan 9, 2012. 3.   The resolutions passed at the December Board meeting have been filed with the Bexar County clerk. 4.   The new Architectural request form has been uploaded to the website. New Business: 1.   Carlos reported that SAWS will begin laying the water line up Cross Mountain Road very soon. He, Steve Surrat and Steve Sardegna will meet with SAWS representatives next week to discuss the disruption to our neighborhood. 2.   Carlos motioned that the Board’s very old laptop be disposed of, Kathy seconded and the motion carried unanimously. Judy Bowman will look into the disposal.

The meeting was adjourned at 7:40.
The next Board meeting will be on Thursday, February 2, 2012.

Respectively Submitted
Kathy Haygood
Secretary, CMR Board of Directors

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December 2011

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Thursday, December 1, 2011. Board members present were Carlos DeLeon, Steve Surratt, Steve Van Cleave, Shelby Olsen and Kathy Haygood. Committee Member Chairpersons Pat Marshall and Walt Hiett were also present.

		Committee Reports 1.   Treasury - Steve Suratt reported that we have a total cash balance of $28,883.13.   2.   Deed Restriction - Walt Hiett reported that 2 residents will receive a 3rd notice of not complying with deed restrictions.   3.   Architectural Review - Walt Hiett reported that the committee approved a greenhouse.   4.   Social Committee - Pat Marshall reported that the Wine and Cheese social will be on December 11th from 5:30 - 7:30 at the Fidellow’s residence, 22630 East Range.   5.   Community Liaison - Steve Van Cleave reported being contacted about a car parked on Frontier Pass in front of unbuilt lot. He recommended the resident contact the Bexar County Sheriff’s office.
		Old Business 1.   Carlos reported that he is contact with our attorney to certify the increase in annual assessment. We will need to update the bylaws to reflect this change.   New Business: No new business was discussed. 1.   Steve Surratt moved that the Board accept three resolutions (Record retention, Record production and copying policy and Payment plan guidelines) as a result of the HOA reform laws. Steve Van Cleave seconded the motion. No further discussion and the motion was carried unanimously.   2.   Carlos reported that legal advice regarding rain barrel rule, proxy votes, solar issues, flags and religious displays indicated that we can discuss them after January 1st.

The meeting was adjourned at 7:40.
The next Board meeting will be on Thursday January 5, 2012.

Respectively Submitted
Kathy Haygood
Secretary, CMR Board of Directors

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November  2011

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Thursday, November 3, 2011. Board members present were Carlos DeLeon,  Steve Surratt, Steve Van Cleave, Shelby Olsen and Kathy Haygood. Committee Member Chairperson Pat Marshall was present. Other attendees were: Steve Sardegna, Bill Bowman and Judy Bowman

New Board: Kathy Haygood motioned, Steve Surratt seconded and the motion carried establishing the new board as follows:

Carlos DeLeon - President
Shelby Olsen - Vice President
Steve Surratt - Treasurer
Kathy Haygood - Secretary
Steve Van Cleave - Community Liaison

		Committee Reports 1.   Wildwood Management presented a proposed budget for 2012. Present cash - $28,883. Steve Surratt will review the dates and process for sending out the assessment notices with WWM.   2.   Deed Restriction - Walt Hiett has agreed to take the Architectural committee chair so the deed restriction chair is open.   3.   Architectural Review - Carlos nominated Walt Hiett as Committee Chairperson, Steve Surratt seconded the motion. The motion carried.   4.   Social Committee - Pat reported that the Wine and Cheese social will be on December 11th from 5:30 - 8:00. Place to be determined. Notices will be mailed and sent through the alert system.   5.   Community Liaison - No report.
		Old Business 1.   The annual assessment vote was reviewed. There were 66 total lots represented with 49 lots voting for the increase in assessments with 16 against and 1 abstain. There were 11 proxy votes - 9 for and 2 against. Kathy motioned that the certification of the vote be accepted. Steve Surratt seconded. The motion carried.   2.   Carlos will send a letter to the residents reporting the above results as well critical dates involving the payment of assessments.   3.   Carlos will contact our attorney to discuss the process to implement the new legislative changes in our by-laws.   4.   As a result of residents concern about traffic speed on Cross Mountain Trail new signs have been put up by the county. A county traffic engineer reported that following a study of the traffic no stop signs will be placed at any intersection. Steve Surratt will contact the county again to pursue the possibility of additional signs on Central Prairie.   5.   Steve Sardegna reported that after speaking to Texas Parks and Wildlife employee sterilization of deer cannot be done due to the FDA stating that deer injected with the sterilization drug are hazardous to the health of any one that consumes the meat of that deer. Steve will follow up with nearby communities to see what they may be doing to curb the deer population.   New Business: 1.   2012 Objectives: a.   Improve the website for residents. b. Improve communication through some type of newsletter. c.   Look into providing events that increase neighborhood awareness/safety. d.   Establishing a parliamentarian to help with following rules and regulations. e.   Discuss how to measure Wildwood Management Company’s performance.

The next board meeting will be Thursday, December 1, 2011.
 

Respectively Submitted
Kathy Haygood
Secretary, CMR Board of Directors

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October 2011
ANNUAL MEETING

The annual meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Association was held at 7:00pm, Thursday, October 6, 2011. Board members present were Carlos DeLeon (President), Steve Surratt (Vice President), William Bowman (Treasurer) and Kathy Haygood (Secretary). Committee Member Chairpersons Steve Van Cleave, Walter Hiett and Charles Laljer were also present.

1.		Carlos DeLeon opened the meeting introducing the HOA Board members and reviewing the agenda.
2.		A verification of a quorum was established.
3.		Kathy Haygood presented minutes from the 2010 annual meeting. A motion was made, seconded to accept the minutes as mailed and posted. The motion carried.
4.		Carlos DeLeon presented the president’s report - the Boards focus for this year: a.   An increase of attention to procedures and by-laws. b   Attention to expiration of Board terms. c.   To file the Deed Restrictions with the county. d.   To increase communication with the residents. e.   To consider hiring a property management company. f.   Recognizing residents who take initiative within the community. g.   To thank residents for their input to the Board for various issues,
5.		William Bowman presented the treasurers report. See report enclosed with invitaon to the meeting. A motion was made and seconded to accept the report. The motion carried.
6.		Steve Van Cleave did not report but deferred for the residents to use the time at the end of the meeting to discuss their issues.
7.		Charles Laljer reported that the architectural committee approved 2 new homes, 7 fences and 5 storage/out buildings this year.
8.		Walt Hiett reported that moving the deed restriction notice process to the property management company would allow for a more consistent system.
9.		Carlos reviewed the recommendation to increase the amount of the annual assessment dues. The association has been $3,000 to $5,000 in arrears annually for the past 3 years due to litigation and an increase in insurance premiums. The increase from $24 to $85 will allow for the Board to hire Wildwood Management (a property management company) as well as increase the $ amount on hand to reduce the deficit of the past years. Much discussion ensued regarding the need for a property management company as well as how much control the company would have. Carlos shared that Wildwood had been hired for six months ending in December. If the assessment increase was passed and theBoard was pleased with the service provided we would sign a years contract at that time. Wildwood would provide the day to day work that is difficult for a volunteer Board to do in a consistent manner as well as keep the Board up to date on the numerous legal changes. The Board would be unable to take any steps that had not been approved by the Board to include letters sent to residents about deed restriction violations and/or legal proceedings. A motion was made by Ron Haygood to increase the annual assessment from $24 to $85 and was seconded by Steve Van Cleave. A written vote was taken and the motion carried with 49 votes for the increase and 16 votes against. Much discussion occurred prior to the vote regarding the legality of using the proxy form that was e-mailed to residents via the alert system as well as being available at the meeting. Based on current legislative information the Board accepted a proxy vote using a form provided by Wildwood Management Company. It was agreed by the Board to investigate the questions that were raised by the concerned residents. It was also noted that the motion carried without the need for the proxy votes counted.
10.		Carlos opened the floor to the election of 2 Board members. A movement was made and seconded to close the nomination ballet. The motion carried. A motion was made by Jim Blackwood and seconded by Charles Laljer to accept the 2 nominees (Shelby Olsen and Kathy Haygood) by acclamation. The motion carried.
11.		Homeowners Forum: a.   Charles Laljer will no longer chair the architectural review committee. Please see any Board member if interested in serving on the committee or chairing the committee. b   Lisa Schlegel asked for a summation of the new Deed restrictions. c.   Berto Torres expressed concerns about the speed of drivers on Cross Mountain Trail. Is it possible to have stop signs put up to slow drivers? d.   Charles Laljer reported that the new 5 bay fire station on Scenic Loop is up and running. In a recent fire in The Springs it was found that the incline of a driveway impeded the fire truck from getting to the house. Long driveways and trees that are overgrowing drives can make access difficult. e.   A resident asked about the status of fire hydrants on Cross Mountain Trail. SAWS has put that project on hold. f.   A resident asked what might the Board do about the deer population. The Board will discuss this again but it is a difficult issue for a variety of reasons. g.   A question was raised about the legality of using a BBQ. At this time the only restriction is on open pit burning. The BBQ must have a cover. h.   A question was asked about the level of our wells and should a resident be aware of a certain level. As most of our wells tap into the Cow Creek there is no test well like there is for the Edwards aquifer.

The meeting was adjourned at 9:10.
The next Board meeting will be on 11-3-2011.

Respectively Submitted
Kathy Haygood
Secretary, CMR HOA Board of Directors

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September 2011

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Thursday, September 8, 2011. Board members present were Carlos DeLeon(President), Bill Bowman (Treasurer), Steve Van Cleave (Community Liaison) andKathy Haygood (Secretary). Committee Member Chairpersons Walt Hiett and PatMarshall were also in attendance Homeowners Judy Bowman and Bruce Mobrito as wellas Dana Ruppel, Representative from WildWood Management were also present.

		Committee Reports 1.   Treasury - Dana Ruppel reported that our cash assets as of August 31st are $34,000.  $17,000 of this is in the form of a CD. A full report will be provided at the annual meeting. Four homeowners have not paid their annual dues. One of these residences in foreclosure and will be written off.   2.   Deed Restriction - One letter has been sent by WWM regarding the amount of “trash” on the homeowner’s lot.   3.   Community Liaison - No issues this month.   4.   Social Committee - The annual Wine and Cheese party was discussed. Mark your calendars for December 11th from 5-7pm. Location to be confirmed soon.   5.   Architectural Review - No concerns reports.
		Old Business 1.   The Annual Homeowners meeting will be on October 6, 2011 at the Leon Springs Baptist Church. WWM will mail out the meeting notice along with information regarding the annual elections and assessment proposal.   2.   The Annual Meeting agenda was reviewed and approved.   3.   The Board reviewed a “talking points” report that Carlos created for his discussion during the annual meeting about the contract with Wildwood Management Co and the assessment proposal.   New Business: No new business was discussed.

The next Board meeting will be on Thursday November 3, 2011 at 7:00p.m.
The meeting was adjourned at 7:45.
 

Respectively Submitted
Kathy Haygood
Secretary, CMR Board of Directors

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August 2011

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Thursday, August 4, 2011. Board members present were Carlos DeLeon (President), Steve Surratt (Vice President), Bill Bowman (Treasurer), Steve Van Cleave (Community Liaison), Deed Restriction Committee Chairperson Walt Hiett and committee member, Berto Torres. Dana Rupple, representative from WildWood Management also attended.

		Board/Committee Reports 1.   Treasury - Received transfer payments from closing on Ruarte property, 22820 Central Prairie. Some penalty payments were not made. Per foreclosure laws CWalt Inc.Loan Trust is not liable for these payments.   2.   Deed Restriction - Walt Heitt and Peter Kilpatrick (CMR Attorney) have been negotiating with family at 9218 Lookout Mesa. Resolution expected by next month.   3.   Community Liaison - No report.   4.   Social Committee - No report.   5.   Architectural Review - No report.
		Old Business 1.   The Annual Homeowners meeting will be held on October 6, 2011 at the Leon SpringsBaptist Church. Dana Rupple, Wildwood Mgmt. reported that they will send the mail out in the week of Sep. 5, 2011. Dana also furnished a draft of the meeting notice and agenda.   2.   Annual Assessment Proposal –A motion was made by Steve Surratt to present a proposal to the residents at the annual meeting on Oct 6, 2011. The proposal will be to increase annual dues from $24 to $85 annually. The motion was seconded by Steve Van Cleave. There was a brief discussion in favor of the motion. No resident spoke against the motion. The motion was accepted unanimously by the Board members present. Dana Rupple will add the proposal to the annual meeting notice and agenda.   New Business 1.   Berto Torres advised the Board that he had noticed trash dumped in the area of the AT&T terminal box along Cross Mountain Ranch Rd. He contacted the county and they picked up the trash.

The next Board meeting will be on Thursday September 8, 2011 at 7:00p.m.
The meeting was adjourned at 8:00PM.
 

Respectively Submitted
Carlos De Leon
 President CMR Board of Directors

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July  2011

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Thursday, June 9, 2011. Board members present were Carlos DeLeon (President), Steve Surratt (Vice President), Bill Bowman (Treasurer), Steve Van Cleave (Community Liaison) and Kathy Haygood (Secretary). Committee Member Chairperson Walt Hiett was also in attendance Homeowners Judy Bowman and Jim Ballentine as well as Dana Ruppel, Representative from WildWood Management were also present.

Committee Reports
1.		Treasury - Bill reported that there are 4 outstanding homeowners dues not collected.  He also reported that our annual insurance payment will be due in August. It was suggested that we switch to the agent that WWM uses. The company and fee remains the same. Bill also stated that the lien on the foreclosed residence is now with Bank of America. They will handle any fees that occurred following their takeover of the property. Bill moved that funds needed for HOA expenses to include the monthly payment to WWM until the end of the year be moved from the CMR HOA account into a new account that WWM Group will manage. Steve Surratt seconded the motion. Discussion: Walt asked how the Board would know how the funds are being tracked/used. Dana explained that each transaction will be line itemed in a monthly report. The vote was unanimous to accept the motion. Steve Van Cleave moved that Wildwood Management Group become the “Community Manager” for the purpose of signing checks (per Section 13.1 Signature of checks in the By-Laws). Steve Surratt seconded - no discussion. Unanimous vote to accept the motion.
2.		Deed Restriction - Our attorney continues to file motions against the property owners that have not complied with fencing restrictions..
3.		Community Liaison - New issues will be turned over to the Wildwood Management firm.
4.		Social Committee - No report
5.		Architectural Review - No new information on compliance from homeowner that sued the Board 2 years ago.
		Old Business
1.		The Annual Homeowners meeting will be on October 6, 2011 at the Leon Springs Baptist Church.
2.		Bruce Mobrito has graciously agreed to be the nominating chairperson for this years annual elections. There are two positions that will be voted on. It was agreed that an alert would be sent out asking for nominees. Additionally, Wildwood group will send out nominating information in their letter informing the homeowners about the meeting.
3.		Annual Assessment Proposal - Homeowners were mailed a notice in June advising them that Wildwood Management Company has been hired by the CMR Board. Dana Ruppel, WWM representative reviewed again what services they provide for the fee. Carlos shared some funding options:   a.)   No increase in annual assessments = a deficit of approximately $3000. per year.   b.)       Several assessment amounts were discussed; $75 to $100 per year. Each option will cover 2012 projected expenses including the service contract with WWM. The Board was asked to research the annual rate of increase in expenses so we can include this factor in our assessment recommendation.   c.)   It was suggested that WWM provide the Board with some informati on what percentage of surplus an HOA should have to meet unexpected expenses.
4.		Carlos stressed that the Board is not giving up control in hiring WWM. The Board has been concerned that for the past 3 years we have operated at a deficit of $3000 due to increase in insurance costs and litigation fees. The rate of increase in expenses has been about 25 - 40% of income. The Board is also concerned about the changes in legislation that could affect us. WWM will ensure that we are operating legally as well as provide service in a more timely fashion - which can be difficult for volunteers.
		New  Business
1.		Carlos reported that Peel Inc is no longer providing the free newsletter service. The Board discussed other possibilities (paper or online) to inform residents about current events. Residents are advised to check the CMR website for information. Please sign up for “CMR EMail Alerts” to receive up-to-date information.

The next Board meeting will be on Thursday August 4, 2011 at 7:00p.m.
The meeting was adjourned at  7:45
 

Respectively Submitted
Kathy Haygood
Secretary, CMR HOA Board of Directors

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June  2011

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Thursday, June 9, 2011. Board members present were Carlos DeLeon (President), Steve Surratt (Vice President), Bill Bowman (Treasurer), Steve Van Cleave (Community Liaison) and Kathy Haygood (Secretary). Committee Member Homeowners Judy Bowman and Berto Torres were also present.

Committee Reports
1.		Treasury - Bill reported that there are 4 outstanding homeowners dues not collected. 1 Lien has been filed.
2.		Deed Restriction - No report.
3.		Community Liaison - New issues will be turned over to the Wildwood Management firm upon signing a contract.
4.		Social Committee - Thank you to the Johan and Karen Zwaan for a very successful summer social. There were approximately 60 people in attendance.
5.		Architectural Review - no report.
		Old Business
1.		Wildwood Management (WWM) transition - some information has been turned over to WWM. Steve Surratt, Bill Bowman and Steve Van Cleave will meet with WWM on June 15th to discuss any further information needed as well as to finalize how communication between WWM and the Board will be handled.
2.		New Lawsuit - the Board has attempted to serve notice to the owners but there has been no response. This information will be dealt with through legal channels.
3.		Past Lawsuit - the Board will research whether the project has been completed per legal decision..
		New  Business
1.		Carlos moved that the Annual HOA meeting be held on October 6, 2011. Steve Surratt seconded the motion. The motion carried unanimously. The location will be announced in the future. Kathy will research the nomination process and report to the Board next month.

The next Board meeting will be on Thursday July 7, 2011 at 7:00p.m.
The meeting was adjourned at  7:45
 

Respectively Submitted
Kathy Haygood
Secretary, CMR HOA Board of Directors

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May 2011

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Wednesday, May 11, 2011. Board members present were Carlos DeLeon (President), Steve Surratt (Vice President), Bill Bowman (Treasurer), Steve Van Cleave  (Community Liaison) and Kathy Haygood (Secretary). Committee Member Chairpersons Pat Marshall (Social Committee), Walt Hiett (Deed Restriction Committee),and were present. Homeowners Steve Sardegna, Eddie Smith, Judy Bowman and Bruce Mobrito were also present. Representatives of the Wildwood Management (Yvonne Weber, Janna Loft and Luana Johnson) also attended to provide follow up information to the Board.

HOA Management Review of Services and Contract   
    Yvonne Weber and her team attended the Board meeting to provide further clarification of services that Wildwood Management Group could provide our  association. Upon further discussion after the representatives left a motion was made by Steve Surratt that the Board contract with the Wildwood Management Group to provide management services. Discussion ensued that ended with a decision to send the proposed contract to the association attorney for review. If acceptable the Board will work towards signing the contract by July 1, 2011. Bill Bowman seconded the motion. The motion was carried unanimously.
    If the contract is accepted Steve Surratt will become the HOA Board Liaison needed by Wildwood Management Group.

		Committee Reports 1.   Treasury - Bill reported that there are 4 outstanding homeowners dues not collected.   2.   Deed Restriction - Walt reported the new deeds have been recorded with Bexar County. Carlos will have them posted on the website.   3.   Community Liaison - No report.   4.   Social Committee - Pat reported that the summer social will be on June 5th at the Zwaan residence (thank you Johan and Karen).   5.   Architectural Review - no report.
		Old Business 1.   The Board will follow up regarding a project that has not been completed.   2.   The HOA attorney has filed on behalf of the Board against a homeowner that has ignored all letter from the deed restriction committee regarding a fence and trailer on site.   New Business 1.   The Ruarte vacant property continues to be a concern both for safety and cosmetic.  The Board will continue to pursue how to make corrections.   2.   A Homeowner has expressed concern regarding speeding cars in the neighborhood.  The Board discussed the possibility of getting license numbers and reporting them to the county sheriff’s department.

The meeting was adjourned at 9:30 P.M.
 

Respectively Submitted
Kathy Haygood
Secretary, CMR oard of Directors

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April 2011

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Thursday, April 7, 2011. Board members present were Carlos DeLeon (President), Steve Surratt (Vice President), Bill Bowman (Treasurer) and Kathy Haygood (Secretary). Committee Member Chairpersons Pat Marshall (Social Committee), Walt Hiett (Deed Restriction Committee), and Steve Van Cleave (Community Liaison) were present. Steve Sardegna and Bruce Mobrito were also present.

Committee Reports
1.		Treasury - Bill indicated that there are 6 outstanding homeowners dues not collected.
2.		Deed Restriction - the Deed Restriction committee will be meeting to sign the final version of the Deed Restriction revisions.
3.		Community Liaison - Steve reported one resident had contacted him about a neighbor that had unslightly trash around his home. Walt will check into this.
4.		Architectural Review - no report.
		Old Business
1.		More time has been given to a resident that has had an ongoing project.
2.		Regarding fence installation that is in violation of architectural review requirements: homeowner did not respond to attorneys certified letter by
3.		HOA Management Company Proposals:  After a lengthly discussion regarding all three management company proposals. a.)   Steve Van Cleave motioned that the CMR Board pursue hiring a management company to assist the board with the management of the HOA. Discussion: Bruce stated that a resident thought that bookkeeping support would be helpful but other duties should stay with the Board. It was agreed that the Board is not recommending a decrease in control but a delegation of specific duties. Kathy Haygood seconded the motion. The motion carried unanimously.   b.)       Kathy Haygood moved that the Board begin negotiations with WildWood Management Group for possible contract as the CMR HOA management firm. Discussion: A suggestion was heard asking if the Board could find someone in the neighborhood that would be willing to do the financial work for a fee. the Board is concerned with the legal aspects of the procedures - increase in legistration, insurance concerns, and access to financial accounts. The Board discussed that the WildWood Group appears most interested in our HOA as a client as they have made several contacts with Carlos to answer any questions or give us updates on legistration. The Board has done due diligence by requesting proposals from any interest company. Three HOA management companies have come forward to offer proposals. It was also recommended that outside references be solicited. WildWood Group was recommended by the CMR attorney. Steve Van Cleave seconded the motion. The motion carried unanimously.   c.)   Kathy will send out the list of questions generated by all those who attended tonights meeting as well as any that occur in the next week to all Board members. These questions will be used to start negotiations with WildWood Group.   d.)   Carlos will coordinate with WildWood Group to see if a representative can attend the next Board meeting to clarify contract questions.
		New  Business
1.		Steve Surratt reported that the Fire House on Scenic Loop is now open and operating.
2.		The next Board meeting will be on Wednesday, May 11, 2011 at 7:00p.m.

The meeting was adjourned at 8:30 P.M.
 

Respectively Submitted
Kathy Haygood
Secretary, CMR HOA Board of Directors

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March 2011

The monthly meeting of the Cross Mountain Ranch (CMR) Homeowners'Association was held at 7:00pm, Thursday, March 3,2011. Board members present were Carlos De Leon (President), Steve Surratt (Vice President), and Bill Bowman (Treasurer). Committee Member Chairpersons Pat Marshall (Social Committee) and Walter Heitt (Deed Restriction Committee) were
present. Steve Van Cleave (Community Liaison) attended via teleconference. Other attendees were: Curtis & Carolyn Walker.

• Steve Surratt made a motion to nominate Dr. Steve Van Cleave to fill the vacant board position. Bill Bowman seconded the motion. The three board members present met the required quorum. Carlos De Leon, Steve Surratt and Bill Bowman voted in favor of adding Dr. Steve Van Cleave as the 5th board member.
   

• Bill Bowman made a motion to recommend approval of the revised Deed Restrictions by the Deed Restrictions committee. Steve Surratt seconded the motion. Discussion of the issue: the Deed Restriction committee will be considering approval of the revised Deed Restrictions. If approved the Deed Restrictions committee will send the approval signatures back to our attorney for filing with the county. After a call to vote, Carlos De Leon, Steve Surratt, Bill Bowman and Dr. Steve Van Cleave voted to recommend approval of the revised Deed Restrictions by the Deed Restrictions committee.
   

• Bill Bowman, Treasurer reported that as of today there were 25 unpaid annual assessments. Bill will send out reminder letters. Annual assessments are payable by March 31, 2011.
   

• Steve Van Cleave, Community Liaison passed on information to the Deed Restriction committee regarding complaints of a trailer parked behind a house on Wagon West full of car parts.
   

• Deed Restrictions issues: no responses have been received from residents on Goodnight-Loving and on Lookout Mesa. The board recommended that we ask our attorney to send out letters to both residents.
   

• Charles Laljer, Chairperson Architectural Review, reported that there is a new house to be built on Lookout Mesa. The builder is supposed to submit plans to the Architectural Review committee for approval.
   

• Pat Marshall, Chairperson Social Committee will determine a date and location for the Summer Social. She will also follow-up on the "Welcome Basket" project.
   

• The Board delayed discussion ofHOA Management proposals. Kathy Haygood will prepare a spreadsheet comparing service offerings and pricing from the three HOA Management companies. Carlos De Leon will send out copies of the proposals to all board members for discussion at the next meeting.
  
  Curtis and Caroline Walker discussed their experience with Spectrum HOA Management. In their former neighborhood they were sent notices for a basketball goal in the driveway and an RV parked in front of the house. The neighborhood playground was not complete so children didn't have a place to play. The RV was only parked in front overnight. They were concerned that the HOA management company would use a strict interpretation of our deed restrictions and would not take into consideration factors affecting them. They wanted to make sure the HOA board would maintain control of the HOA management companies enforcement practices. The board will take input into consideration in the decision process.
   

• The board is trying to confirm if we own the rights to our website url "crossmountainranch.org". Bruce Mabrito, former Board Member, is researching this issue.

The next meeting is April 7, 2011 at 7PM!.

Submitted by Carlos De Leon (President-CMR HOA)

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February 2011

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Thursday, February 3, 2011. Board  members present were Carlos DeLeon (President), Steve Surratt (Vice President), Bill Bowman (Treasurer) and Kathy Haygood (Secretary). Committee Member Chairpersons Pat Marshall (Social Committee) and Steve Van Cleave (Community Liaison) were
present. Berto Torres was also present..

Committee Reports
1.		Treasury - Bill submitted a possible 2011 budget based on the current association dues and the deficit that would be incurred if a management company was hired. The budget of 2010 showed a loss of $1969.07 due primarily to legal fees. At this time approximately 70% of the 2011 association dues have been collected.
2.		Community Liaison - Charles reported getting a call from a homeowner about unslightly items that are an eyesore. This  information will be sent to the deed restrictions committee.
3.		There were no reports from the Deed Restriction, Architectural Review or Social committee chairpersons.
		Old Business
1.		The Board will listen to one scheduled HOA management proposal on February 24th.
2.		Our attorney will be given information on the homeowner that is delinquent in completing an addition project.
3.		Berto Torres reported that the water towers off of Up Mountain Road are being constructed. The company was given a variance and exception so the battle to stop the 80 foot structure was not successful.
		New  Business
1.		Our monthly newsletter may be discontinued if the Peal Company cannot get more advertising to support the mailing.

The meeting was adjourned at 8:00.
 

Respectively Submitted
Kathy Haygood
Secretary, CMR HOA Board of Directors

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January 2011

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Thursday, January 6, 2011. Board members present were Carlos DeLeon (President), Steve Surratt (Vice President), Bill Bowman (Treasurer) and Kathy Haygood (Secretary). Committee Member Chairpersons, Pat Marshall and Charles Laljer. Other attendees were: Steve Sardegna, Linda Mitchell, Doris Miller, Bruce Mobrito, Judy Bowman and Kay Steidel.

Presentation by Wildwood Management Group:

The Board will be entertaining the idea of partial or whole management of Cross Mountain Ranch HOA due to the lack of volunteers from the community to replace some Board members that would like to resign their positions.

Wildwood Management Group discussed the services they could provide and presented a sample contract for limited services - primarily focusing on the bookkeeping and financial part of the Board’s responsibilities.

A transition to hiring a management company would mean internet access to homeowners accounts and ability to pay dues via online transfer and credit cards.

Board discussion following the presentation ended in the agreement
that we would like to view 1 to 2 more companies and then make a decision. Additionally we agreed that prior to a decision we should seek legal advise regarding the contract. If the Board determines that a management company would be in CMR homeowners interest an increase in annual dues would be likely.

Due to the presentation and following discussion there were limited
committee reports.

New business discussed was the erection of the SAWS water tower that will be 126 feet as well as the water tower off of Up Mountain that will be 80 feet.

The meeting was adjourned at 9:45

Respectively Submitted
Kathy Haygood
Secretary, CMR Board of Directors

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December 2010

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Thursday, December 2, 2010. Board members present were Carlos DeLeon (President), Steve Surratt (Vice President), and Kathy Haygood (Secretary). Committee Member Chairpersons, Pat Marshall and Walt Hiett were present. Other attendees were: Steve Sardegna, Linda Mitchell, Doris Mille, Bruce Mobrito and Berto Torres.

Committee Reports
1.		There was no treasury report as Bill was not in attendance.
2.		There were no new issues reported by the Deed Restriction committee.
3.		There was no report from the Architectural committee. There was a question as to the work completion on the Becker’s residence.
4.		Pat Marshall stated the Wine and Cheese social will be on December 12th at Ed and Barbara Fidellows from 5-7pm. Post cards will be sent to residents next week.
5.		There was no community liaison report.
		Old Business
1.		Expiring terms- the Board dis0cussed affirming the Board positions of those officers that continue to serve.
2.		Deed Restriction Changes - There has been no response from our legal advisor regarding the changes.
3.		A motion was made and seconded to purchase a mirror for the intersection of Cross Mountain Road and Up Mountain Road for better vision. Motion carried. The mirror will be mounted on a post on Steve Surratt’s property.
4.		Information regarding the water storage towers in Stagecoach Hills - no governmental agency appears to have control over the height of the towers. Berto reported that the building of the tower continues with an estimated completion of Jan. 2011. The tower will be 80 feet in height. He will continue to try to work on a compromise to reduce the height of the towers.
5.		A Homeowners’ management company will speak at the Board Meeting in January. The Board is considering moving some of the responsibility to a management company since there is little support from the homeowners to share the responsibilities of the community.
6.		Doris and Linda are continuing to look into gift baskets for new homeowners as a welcome to the neighborhood.
7.		Carlos gave an update of the e-mail alert that we can access for emergencies or neighborhood information.
		New  Business
1.		The Board discussed the continued to need to be vigilant about strange vehicles in the neighborhood. Please report any sightings to the Bexar Co. Sherriff’s office.

The meeting was adjourned at 8:30.
 

Respectively Submitted
Kathy Haygood
Secretary, CMR HOA Board of Directors

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November 2010

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Thursday, November 4, 2010. Board members present were Carlos DeLeon (President), Steve Surratt (Vice President), William Bowman (Treasurer) and Kathy Haygood (Secretary). Committee Member Chairpersons, Pat Marshall and Steve Van Cleve were present. Other attendees were: Steve Sardegna, Linda Mitchell, Doris Miller and Kaye Stidell.

Committee Reports
1.		Bill Bowman reported an increase of $100 in the treasury. The insurance has been paid. A crime bond was considered but the insurance provides the same protection.
2.		There was no report from the Deed Restriction committee.
3.		Charlies Laljer was not present but had reported that there continues to be no response from the residents that were involved with the Board in legal action in reference to unfinished work that was required to be done within one year.
4.		Pat Marshall stated the Wine and Cheese social will be on December 12th at Ed and Barbara Fidellows from 5-7pm.
5.		Steve Van Cleve reported that he attended the 2nd Annual Water Forum in San Antonio and that SAWS is looking at a variety of water suppliers from around the area.
		Old Business
1.		Annual Meeting - outcome from members comments resulted in Carlos DeLeon stating that he would like to see a Sgt. at Arms (to be sure procedures are followed at all meetings) and a nominating committee be formed.
2.		Deed Restriction Changes - Our attorney sent the Board the changes on all 4 units.  These changes will continue to be reviewed and posted ASAP.
3.		Expiring Terms - Kathy Haygood will review the past minutes to determine Board terms.
4.		Information regarding the water storage towers in Stagecoach Hills - no governmental agency appears to have control over the height of the towers. The company will be contacted directly to see if we can have any say in the height.
		New  Business
1.		Information regarding the intersection of Up Mounts Mountain and the possibility of a mirror for a better view - a 24” mirror will cosximately $250. The county will be contacted to see if they would provide the funds/mirror.
2.		It was suggested that a welcoming committee be formed that would give a gift basket and neighborhood pamphlets, website information to help make the community more cohesive. Doris and Linda volunteered to work on this.
3.		A suggestion was heard regarding whether the Board would like to consider a Property Management Company to take over some of the Board responsibilities in lieu of the fact that we have so few volunteers. A company will be considered and the Board will listen to a presentation regarding services.

Respectively Submitted
Kathy Haygood
Secretary, CMR HOA Board of Directors

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October 2010
(Annual Meeting)

The annual meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’
Association was held at 7:00pm, Thursday, October 7, 2010. Board members present were Carlos DeLeon (President), Steve Surratt (Vice President), William Bowman (Treasurer) and Kathy Haygood (Secretary). Committee Member Chairpersons, Pat Marshall, Steve Van Cleave and Charles Laljer were also present.

1.		Carlos DeLeon opened the meeting introducing the HOA Board members.
2.		Steve Surratt welcomed and introduced County Commissioner Kevin Wolff.
3.		Commissioner Wolff gave an overview of county services, upcoming work on Boerne Stage Road and answered questions from the audience.
4.		The minutes from the 2009 Annual Meeting were reviewed and approved.
5.		Nominations for Board positions was opened. Openings are for Treasurer and Chairperson for the Architectural Review Committee. There is also a vacancy on the Deed Restriction Committee. There were no nominations for any positions.
6.		Bill Bowmen reviewed the treasurer’s report. Please see report for details. To date 3 homeowners have not paid their annual dues. The duties of the treasurer were stated.
7.		Charles reported for the Architectural Review Committee. He thanked the members of his committee and stated that two new homes were built this past year along with 6 fences, 4 storage buildings and one new addition.
8.		Steve opened the Community Liaison Committee report with information from homeowners expressing concern on line of site when turning off Up Mountain Drive onto Cross Mountain Trail. The Board will follow up with the County to see what they will do to improve vision for that turn.
9.		Pat reported that the summer get together was very success and that the Social Committee was planning a Wine and Cheese for December 12th. Location will be determined at a later date.
10.		Carlos reported that the Deed Restriction Committee had been working with the Board and other homeowners not on the board to revise the Deed Restrictions in the By-Laws. These changes have been approved by our attorney and the committee have approved the changes. A bullet list of the changes is attached to the agenda for tonights meeting. The changes will be posted on the website. The changes were necessary to bring the legal language up to date as we were using restrictions that were 30 years old.   Carlos reported that the Deed Restriction Committee had been working with the Board and other homeowners not on the board to revise the Deed Restrictions in the By-Laws. These changes have been approved by our attorney and the committee have approved the changes. A bullet list of the changes is attached to the agenda for tonights meeting. The changes will be posted on the website. The changes were necessary to bring the legal language up to date as we were using restrictions that were 30 years old.
11.		New Business
a.		Steve Surratt reported that the new fire station for our ESD will open in November. It is located off of Boerne Stage Road.
b.		The SAWS construction project bringing the 24” water main down Cross Mountain Trail has been postponed for at least one year.
c.		Charles Lajier is organizing an e-mail group to discuss solar energy.
d.		Berto Torres stated he would be responsible for obtaining further information regarding the exchange of 40’ water towers for 80’ towers that are off of Up Mountain Road. These water towers supply water to Stage Coach Hills.
e.		Carlos DeLeon reminded everyone that if they will update their e-mail addresses they will be on the list that is sent when concerns arise in the neighborhood. In the past these concerns have involved when robberies have occurred and strange vehicles are noticed.

The meeting was adjourned at 8:55 pm.

The next Board meeting will be on 11-4-2010.

 

Respectively Submitted
Kathy Haygood
Secretary, CMR HOA Board of Directors

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September 2010

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Thursday, September 9, 2010. Board members present were Carlos DeLeon (President), Steve Surratt and Kathy Haygood (Secretary). Committee Member Chairpersons, Pat Marshall, Charles Laljer, Steve Van Cleve and Walt Hiett were present. Other attendees were: Steve Sardegna, Curtis Walker and Bruce Mabrito.

Committee Reports
1.		Walt Hiett reported that the Deed Restriction committee has sent several letters to homeowners regarding fences and RV’s. He also reported that there is one house in CMR that has been abandoned. The Board discussed how we can address the issue of it not being “cared” for. Additionally, Walt reported that the revised restrictions have been approved by the Deed Restriction committee and have been sent to the CMR attorney for his review.
2.		Charlies Laljer reported that the Architecture Review committee has approved one new fence, a storage building and a new home on Adams Crossing.
3.		Steve Van Cleve stated a concern regarding the delay in getting information on the website. Carlos will contact the webmaster and coordinate a quicker turn around of information.
4.		Pat Marshall stated she will bring refreshments to the Annual Meeting on October 7th
Old Business
1.		Regarding the SAWS Project - The CMR attorney has sent a letter to the project representative of SAWS requesting that CMR be informed regarding the timeline and that we have time to meet with SAWS prior to the beginning of the project to discuss specific details of the construction and the “clean up” of the project. We have requested a site visit with residents or representatives of the residents. We are requesting that work only take place between 8 and 5. The written response from SAWS was that the work would be done as per the presentation.
2..		It was suggested and agreed that the presentation be put on the website for CMR residents to read it and understand what the construction entails. The project manager did state that SAWS was willing to meet with residents on site to discuss specific concerns.
3.		The Annual Meeting will be on October 7th at 7:00pm. Agenda items will include the SAWS project, Deed Restriction changes, committee reports. We may also have a speaker from the County Commissioner’s office.
New Business
1.		Brian Seastrunk has requested time to present on Solar Power. The Board decided that the annual meeting would not be appropriate to promote individual businesses. However, we would like to encourage him and anyone else to be available to present information on any topic that relates to protecting the environment and keeping CMR the type of community that we all chose to live in.
2.		The December social will be a Wine and Cheese. We are considering December 12th. Stay tuned for more details.

The meeting was adjourned at 8:15 pm.

Respectively Submitted
Kathy Haygood
Secretary, CMR HOA Board of Directors

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August 2010

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Tuesday, August 3, 2010. Board members present were Carlos DeLeon (President), Steve Surratt (Vice President), Bill Bowman (Treasurer) and Kathy Haygood (Secretary). Committee Member Chairpersons, Pat Marshall and Walt Hiett Other attendees were: Frank Trojear, Mary Bradshaw, John Morovac, Francis Reed, Steve Sardegna, Ray & Carolyn Ballin, Brent Statzer, Steve Van Cleve and Ron Haygood.

1.  Board members were introduced by Carlos DeLeon to guest residents in attendance.

2. Carlos DeLeon stated that committee reports will be suspended due to the focus on the SAWS project and resident discussion of the project.

3. After a brief informative presentation by Steve Surratt regarding the proposed SAWS project there was open discussion by residents and Board members. The main points of that discussion were:

   	a.	Major concern regarding damage to driveways, mailboxes, roads, plant life (trees, shrubs) and drainage.
   	b.	Question as to why the chosen “project route” is preferred rather than following another road - specifically Babcock.
   	c.	If the HOA does not intend to “fight” this project can we focus on getting SAWS to agree to how the project will be carried out and how SAWS will “clean up” afterwards. Specifically: 1. The planned water tank should be placed with natural coverage around it so as not impact on the native scenery of CMR. 2. All property should be returned to the same or better condition in regards to driveways, fences, mailboxes, trees/shrubs and drainage. 3. Individual lot owners should be able to discuss with SAWS how their land will be changed due to the project.
   	d.	Is it possible to negotiate that no “hook up” fees be charged if a resident chooses to “tap” into the pipeline.
   	e.	Some positive comments were the addition of a fire hydrant every 500’ and the access to water if a resident had well issues.

4. A motion was proposed that the CMR HOA fight proposed SAWS project. This motion failed with no Board members voting in favor.

5. A second motion was proposed that the CMR HOA take steps to work towards ensuring that this project will be done with as little impact as possible. The Board voted unanimously to proceed in this manner.

6. Carlos will discuss with the HOA attorney how to best communicate with SAWS. He will also schedule a meeting with SAWS representatives to do a site observation so specific issues can be discussed and documented.

7. If any resident has any further thoughts or suggestions regarding this communication
   with SAWS please call or email any Board member.

8. Additional Information:
    

   	a.	The deed restriction committee will be meeting to discuss the proposed changes to the deeds.
   	b.	there will be ESD public meetings on August 27th, September 3rd and September 10th to discuss a rate increase for fire protection. the vote will take place on the 10th.

9. The next meeting will be Thursday, September 9th.

The meeting was adjourned at 8:10 pm.

Respectively Submitted
Kathy Haygood
Secretary, CMR HOA Board of Directors

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July 2010

A meeting of the Cross Mountain Ranch (CMR) HOA Board was held on Thursday, July 8, 2010 at 7:00PM. Board Members present were Carlos De Leon (Pres) and Bill Bowman (Treas). Committee members present were Judy Bowman, Pat Marshall, Charles Laljer, Bruce Mabrito and Berto Torres. Other attendees: Doug Marshall, Ted Dockery, Bob Holbrook, Russ Liebold and Mary Bradshaw.

Committee reports were suspended for this meeting. This was a special meeting to allow SAWS to make a presentation about the waterline project on Cross Mountain Trail. Representing SAWS was Christi Lehman, External Relations Specialist, Jim Pedraza, Manager Production and Transmission Engineering Div, Bobby Johnson, Manager Development Engineering Services Div, and Juan Rodriguez, Project Engineer.

Highlights of the presentation are as follows:

• The work includes the installation of a 24 inch water transmission line along the north side of Cross Mountain Trail right-of-way from just east of Adams Crossing to Scenic Loop.
   

• The pipeline will include fire hydrants to be installed within the pipeline route to provide fire protection. Residential connection will be available but the cost is between $3000 -$5000. Residences off Cross Mountain Trail will also incur substantial construction costs in addition to connection costs.
   

• A General Contractor under SAWS supervision will conduct the construction work. The project will have a Traffic Control Plan and Storm Water Pollution Prevention measures. All existing driveways shall remain accessible at all times during construction. For all other driveways, open trench shall be applied allowing access to the property at all times ed allowing access to the property at all times.
   

• Water main installations will be bored under each existing concrete or asphalt driveway. Mailboxes, walls, fences, gates shall be protected at all times. All existing driveway culverts shall remain. Contractor to provide positive drainage at all times. Minimal trees shall be removed in accordance with Chap 35 of the CoSA Tree Ordinance (Rev. May 2010).
   

• The design phase is scheduled to be completed in the Fall, 2010. SAWS will review the final design with the CMR HOA Board in the Fall.
   

• • Construction will start in Spring, 2011. Construction will take approximately 6-9 months.
   

• There is a large water tower installation planned on the hill south of Adams Crossing. The tower will not be in CMR but will be visible to residents.

Some residents at the presentation were against the installation of the pipeline through Cross Mountain Ranch. They felt like there were no benefits to the CMR community. There is a concern about the affect of construction to the existing water runoff capabilities and natural settings along Cross Mountain Trail. General opinion was to escalate our concerns to SAWS management. The Board is looking at different options on how to proceed. We are working closely with SAWS to provide input to this project.

The meeting was adjourned at 8:30PM.    Next meeting will be August 3, 2010; Location – 23019 South Fork..

Respectively Submitted
Carlos De Leon
President, CMR HOA Board of Directors
 

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June 2010

A meeting of the Cross Mountain Ranch (CMR) HOA Board was held on Thursday, June 3, 2010 at 7:00PM. Board Members present were Carlos De Leon (Pres), Steve Surratt (VP), and Bill Bowman (Treas). Committee Chairpersons present were Pat Marshall and Charles Laljer. Other attendees: Judy Bowman, Ed Fidellow and Berto Torres.

1.  Board Reports:

 
 

	a.	Treasurer — Bill Bowman reported 4 homeowners have not paid their annual dues.  There is $38,400 in the CMR checking account. Insurance is due August, 2010.  Bill will advise Board of renewal offer for approval.
	b.	Deed Restrictions — Discussed possible health hazard at 22820 Central Prairie. The house has been vacant for some time and the pool and pond have not been maintained. Water has turned black and may be a breeding place for mosquitos. DR Chair to email homeowner calling for action. C. De Leon to contact Bexar County Environmental Services to report environmental violation. Discussed commercial use violations at 9435 Cross Mountain Trail; use of property for vehicle and inventory storage.
	c.	Architectural Review — Charles Laljer to send letter to contractor for project at 23509 Goodnight Loving; asking for status of completion. No progress observed in last few months.
	d.	Social Committee — Per Pat Marshall; still on schedule for Summer Social at the Zwaan residence on Sunday, June 13, 2010 from 5PM to 8PM.

2. Old Business
    

   	a.	Bylaws — Per Peter Kilpatrick, attorney; bylaws changes approved in October General Meeting have to be posted on the CMR website. Complete bylaws will be retyped, signed by the HOA Secretary and posted to the web by next board meeting, July 8.
   	b.	Deed restrictions — Peter Kilpatrick, attorney submitted a proposal for bylaws changes. Approval required by the Deed Restrictions committee. A committee of HOA board members and residents will be set up to make a recommendation to the Deeds Restriction committee. Committee Members of the Architectural Review and Deed Restrictions committees will be listed on the web to comply with By-laws changes approved in Oct, 2009.
   	c.	Street resealing and SAWS project — per Steve Surratt, it looks like contractors will be making a proposal to SAWS for installation of a water pipe along cross Mountain Trail connecting the water hydrant east of Adams Crossing to Scenic Loop. CMR HOA and residents need to get involved to make sure resident concerns are addressed.

3. New Business
    

   	a.	Seven cows escaped from a residence on Boerne Stage Rd. The owner of the cattle is Mike Rimsfala (722-1799). If you see these cows please contact Mr. Rimsfala.

The next meeting will by Thursday,  July 8,  2010.  Location TBD.  The meeting was adjourned at 8:30 pm.

Respectively Submitted
Carlos De Leon
President, CMR HOA Board of Directors
 

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May 2010

 

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Thursday, May 5, 2010. Board members present were Carlos DeLeon (President), Steve Surratt (Vice President), Bill Bowman (Treasurer) and Kathy Haygood (Secretary). Committee Member Chairpersons Pat Marshall, Steve Van Cleave and Walt Hiett. Other attendees were: Bruce Mabrito, Judy Bowman, and Steve Sardena.

1.  Board Reports:

 

	a.	Treasurer - Bill Bowman reported that 6 homeowners have not paid their annual dues. There is $38,300 in the CMR HOA checking account.
	b.	Deed Restrictions -   - Several infractions continue regarding upkeep of fences, clearing debris and operating a business from home.
	c.	Architectural Review - One new project was submitted for a carport.
	d.	Social - The summer social will be held on Sunday, June 13th from 5:00 -7:00 at the Zwaan’s residence: 9205 Pony Express.
	e.	Community Liaison - The Board will review a letter to be sent to home owners that have had complaints regarding barking dog.

2. Old Business

   	a.	By-Laws - Legal advise has been requested regarding changes to the CMR bylaws and deed restrictions. The Board discussed issues of concern that should be addressed in the changes. Our attorney has indicated that he will be able to respond to our quetions after May 17 2010..
   	b.	Street Re-sealing - the county has reported that re-sealing of roads in CMR should begin this month but more brush needs to be cut.

3. New Business

   	a.	The Board discussed the need to update the e-mail addresses of home owners in order to be more timely with notices of importance. The website manager will be invited to the next Board meeting to discuss how we might expedite outgoing information to homeowners.

The next meeting will by Thursday, June 3^rd, 2010.

The meeting was adjourned at 8:10 pm.

Respectively Submitted
Kathy Haygood
Secretary, CMR Board of Directors
 

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April 2010

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Thursday, April 8, 2010. Board members present were Carlos DeLeon (President), Steve Surratt (Vice President), Bill Bowman (Treasurer) and Kathy Haygood (Secretary). Committee Member Chairpersons Pat Marshall, Walt Hiett and Charles Lajier were also present. Other attendees were: Bruce Mabrito, Judy Bowman, Steve Sardena and Ron Haygood.

1.  Board Reports:

 
 

	a.	Treasury -  reported that 5 homeowners have not paid their annual dues.
	b.	Deed Restrictions -  Several infractions were reported regarding upkeep of fences, clearing debris and operating a business from home.
	c.	Architectural Committee - Several projects have been submitted for approval to include workshops, fences and porches.
	d.	Social - The summer social will be held on Sunday, June 13th from 5:00 -7:00.  Place will be confirmed.
	e.	Community Liaison - no report.

2. Old Business
    

   	a.	By-Laws - Legal advise has been requested regarding changes to the CMR bylaws and deed restrictions. The Board discussed issues of concern that should be addressed in the changes.
   	b.	Street Re-sealing - the county has reported that re-sealing of roads in CMR should begin this month but more brush needs to be cut.

3. New Business
    

   	a.	SAWS Cross Mountain Trail project - SAWS is considering running a 24” main water pipe along Cross Mountain Trail to Scenic Loop. The Board has been in contact with SAWS and have been told that SAWS would attend a Board meeting when they have more information to share regarding their plans. It was suggested that the county be notified and possibly a delay in re-sealing the road if it going to be dug up again by SAWS.

The next meeting will by Thursday, May 6, 2010.

The meeting was adjourned at 8:30 pm.

Respectively Submitted
Kathy Haygood
Secretary, CMR Board of Directors
 

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February 2010

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Tuesday, February 2, 2010. Board members present were Carlos DeLeon (President), Steve Surratt (Vice President), Bill Bowman (Treasurer) and Kathy Haygood (Secretary). Committee Member Chairperson Pat Marshall was also present. Other attendees were: Bruce Mabrito, Judy Bowman, Danny & Mary Arredundo, Ed French, Jon & Linda Farr, Jack & Barbara Joseph, and Sheila Swartzman.

1. Carlos DeLeon introduced Bexar County Deputy Sheriff Atherton who reported current information about local home and car break-ins as well as preventative steps to deter neighborhood crime.

2. Committee reports will be deferred until March to allow time for Deputy Atherton’s report.
   
   Deputy Atherton:
   
   What is being targeted in the local area: cars, electronics, medications, jewelry.
   
   What can be done to deter home crime:

• personal gate

• anything to keep the intruder driving and parking close to your home

• monitored alarm

• Televisions/radios turned on in the home when you are away

• dogs on the premises

• having neighborhood stickers on homeowner cars to identify strange vehicles

• neighbors watching neighbors

• outside security light - motion activated
   

       Other Suggestions:

• maintain a good inventory of electronics/jewelry (serial numbers/pictures)

• if you notice any unusual activity in the neighborhood contact the Bexar County Sheriff non-emergency phone number (335-6000) to make a report

• be aware of vehicles that are being looked for by the sheriff’s department and contact the Deputy Kelly Gleason with any information you may notice.

• if contractors are working near your home ask the homebuilder what hours you can expect contractors to be in the area. Take pictures of vehicles that are routinely on-site and any that are there “after hours”

• if an intruder enters your home while you are there use a cell phone to dial 911 then drop the phone and leave quickly

• make a lot of noise when the phone is engaged so the operator knows that you are running from danger. Leaving the phone allows the GPS to be tracked

• don’t leave your car insurance papers or valet key in the glove compartment of your car. Keep your insurance papers in your wallet.

• If you are going to be out of town contact the Sheriff’s department and ask for a “Patrol By”. They will come by your home daily while you are gone.

Bexar County Sheriff’s Office offers a Home Security Inspection - free of charge - that will assess your doors, windows, locks and make recommendations for further ways to deter crime. If you pass the inspection you may be eligible for 5% off your home insurance rate and up to 15% if you have a monitored alarm.

The meeting was adjourned at 8:45pm.

Respectively submitted,
Kathy Haygood
Secretary, CMR Board of Directors

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January 2010

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Tueesday, January 5, 2010. Board members present were Carlos DeLeon (President), Steve Surratt (Vice President), Bill Bowman (Treasurer) and Kathy Haygood (Secretary). Committee Member Chairpersons, Charles Laljer and Pat Marshall were also present. Other attendees were: Steve Sardenga.

1.  Reports:

 
 

	a.	Treasury - Bill presented report to board. Home Owners Association dues letter have been mailed. Tax information is ready to be given to accountant for the 2009 tax year.
	b.	Deed Restrictions -2 issues were presented regarding a driveway and storage building.
	c.	Architectural Committee - one new home was approved.
	d.	Social - attendance at the holiday get together was small. Ways to encourage neighbors getting to know each other was discussed.
	e.	Newsletter - The December newsletter was mailed late. Carlos will look into the reason why. The January newsletter should be mailed soon. If anyone is interested in editing the newsletter please let someone on the Board know.

2. Deed Restrictions - work on deed restrictions will be pushed back a month due to concern regarding security in the neighborhood.

3. Security Issues - the February Board meeting date and time is being used to present a    neighborhood watch program to anyone interested in attending. Deputy Sandy Atherton will be the presenter. Please plan on attending (2-2-10, 7:00pm at 9054 Cross Mountain Road). Please RSVP to Carlos DeLeon to ensure we have enough room for everyone.

The meeting was adjourned at 7:50pm.

Respectively submitted,
Kathy Haygood
Secretary, CMR Board of Directors

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December 2009

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Tuesday, December 8, 2009. Board members present were Carlos DeLeon (President), Steve Surratt (Vice President), Bill Bowman (Treasurer) and Kathy Haygood (Secretary). Committee Member Chairpersons, Charles Laljer, Walt Hiett and Pat Marshall were also present. Other attendees were: Judy Bowman and Steve Sardengaa.

1.  Reports:

 

	a.	Treasury - Bill presented report to board.
	b.	Deed Restrictions - concern was discussed about businesses being run from private residences which is a violation of CMR deed restrictions .
	c.	Architectural Committee - one new home addition was approved .
	d.	Social - Holiday party to be held on Sunday, Dec. 13th .
	e.	Newsletter - If anyone is interested in editing the newsletter please let someone on the Board know. We are also looking for a picture of the entrance to Cross Mountain Ranch for the newsletter .

2. Deed Restrictions - Carlos will contact our attorney for advice on where to start in
   revising the deed restrictions.

3. Security Issues:

   	a.	Please get a CMR bumper sticker for your car - that way we can monitor strange vehicles in our neighborhood. The stickers are available from board members.
   	b.	A Neighborhood Watch Program presentation is being considered for the February board meeting - please plan on attending to help keep CMR safe. The meeting was adjourned at 8:15pm.

The meeting was adjourned at 8:15pm.

Respectively submitted,
Kathy Haygood
Secretary, CMR Board of Directors

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November  2009

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Tuesday, October 10, 2009. Board members present were Steve Surratt (President), Carlos DeLeon (Vice President), Bill Bowman (Treasurer) and Kathy Haygood (Secretary). Committee Member Chairpersons, Charles Laljer and Steve Van Cleave were also present. Other attendees were: Judy Bowman, Ron Haygood and Steve Sardenga.

1. Board positions were discussed and agreed upon. Board members are as follows:

 

	a.	Carlos DeLeon - President
	b.	Steve Surratt - Vice President
	c.	William Bowman - Treasurer
	d.	Kathy Haygood - Secretary

2. Discussion regarding barking dogs and cars parking off personal property was
   discussed. It was agreed that these issues will be reviewed along with other concerns
   beginning next month as we review the deed restrictions for revision.

3. The December social will be at Ed and Barbara Fidellow’s home on December 13th
   from 5:00 - 700. Everyone is invited to join the fun.

The meeting was adjourned at 7:40pm.

Respectively submitted,
Kathy Haygood
Secretary, CMR Board of Directors

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October  2009

The annual meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Association was held at 7:00pm, Tuesday, October 8, 2009. Board members present were Steve Surratt (President), Carlos DeLeon (Vice President), William Bowman and Kathy Haygood (Secretary). Committee Member Chairpersons, Pat Marshall, Walter Hiett and Charles Laljer were also present.

1. Steve Surratt opened the meeting introducing Bexar County Commissioner, Kevin Wolff.

2. Commissioner Wolff gave an overview of county services, upcoming work on Boerne Stage Road and answered questions from the audience.

3. The HOA Board and Committee Chairpersons were introduced.

4. It was determined that the attendees at the meeting represented a quorum. A review of proposed changes to the By-Laws and Deed Restrictions (17.1, 17.2 and 17.3) was held with the Board recommending a vote in support of the changes. A written vote was taken and the changes were voted approved as recommended.

5. Nominations for Board positions was opened. There were no nominations for any positions.

6. The treasurer’s report was reviewed. Please see report.

7. Architectural Review Committee - one new home was built this past year.

8. Deed Restriction Committee - no new business. The Devon & Walt show reviewing what the committee does entertained everyone as usual!

9. Social Committee - there are two social events every year. Our holiday social will be on December 13th.

10. Carlos DeLeon, vice president, discussed our newsletter.

11. Questions from the Audience:

	Trash Service —	Tiger trash service is now providing recycling. The Board will be checking to see if we can negotiate a neighborhoodood rate.
	Water hydrant —	Twe now have a working water hydrant (SAWS) in our neighborhood. This addition along with the new fire station that will be build on Boerne Stage Road in the new year should lower our homeowners insurance as our ISO rating should be lower.

The meeting was adjourned at 8:55pm.

Respectively submitted,
Kathy Haygood
Secretary, CMR Board of Directors

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September 2009

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Tuesday, September 8, 2009. Board members present were Steve Surratt (President), Carlos DeLeon (Vice President), and Kathy Haygood (Secretary). Committee Member Chairpersons, Pat Marshall, Walter Hiett and Steve Van Cleave were also present. Other attendees were: Judy Bowman.

1. Presidents report:

   	a.	The annual meeting will be October 8, 2009 at the Leon Springs Baptist Church. A proposed agenda was discussed.
   	b.	A review of proposed amendments to the by-laws was reported.

2. Vice President report:

   a.

   No report.

3. Treasurer Report:

   a.

   No report.

4. Committee reports: The social committee has begun planning for the Christmas Social. The date will be December 13th – place and time to be determined.

5. Deed Restriction Committee report: A concern was brought up regarding the “noise pollution” in the neighborhood caused by dogs and livestock. It was agreed that letters would be sent to families that had animals causing a nuisance.

The meeting was adjourned at 8:00pm.

Respectively submitted,
Kathy Haygood
Secretary, CMR Board of Directors

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August 2009

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Tuesday, August 4, 2009. Board members present were Steve Surratt (President), Carlos DeLeon (Vice President), Bill Bowman (Treasurer) and Kathy Haygood (Secretary). Committee Member Chairpersons, Pat Marshall, Walter Hiett and Charles Laljer were also present. Other attendees were: Leroy Droddy, Judy Bowman, and Steve Sardegna.

1. Presidents report:

 

	a.	CMR new insurance policy is now effective with coverage’s for General Liability and Directors/Officers. The annual cost is $4,500.
	b.	The annual meeting will be October 8, 2009 at the Leon Springs Baptist Church. Please consider running for a Board position or being a committee member.
	c.	Although our legal representative was invited to this board meeting he did not attend. A special meeting of the Board maybe called to address several issues with the HOA Attorney.

2. Treasurer’s report: checking account balance is $39,400.

3. Vice President report:

   a.

   Please submit names of family members who live in CMR or their children/grandchildren that are serving in the armed forces. We would like to recognize them in the newsletter.

4. Architectural Review Committee report: Charles stated that there have been 2 fence requests which will be approved. He also submitted his resignation effective in 6 months as chairman. The Board thanks him for 10 years of service on this committee. A new ARC Chairman will need to be appointed,

5. Deed Restriction Committee report: Walt reported 2 deed restriction issues he is working on.

The meeting was adjourned at 7:50pm.

Respectively submitted,
Kathy Haygood
Secretary, CMR Board of Directors

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July 2009

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Tuesday, July 7, 2009. Board members present were Steve Surratt (President), Carlos DeLeon (Vice President), Bill Bowman (Treasurer) and Kathy Haygood (Secretary). Committee Member Chairpersons, Pat Marshall, and Charles Laljer were also present. Other attendees were: Bruce Mabrito, Judy Bowman, Berto Torres and Steve Sardegna.

1. Bill Bowman, treasurer, reported that 6 home owners continue to be in arrears on their annual dues. There is $39,600 in the checking account. There are no outstanding bills.

 

2. Steve Surratt reported that the Cross Mountain legal advisor was unable to meet with us tonight but will meet attend the next board meeting to advise on deed restriction changes and how to address the issue of annual dues not being paid. Current by-laws and questions have been sent for his review.

3. Steve Surratt also stated that State Farm Insurance will not re-new our Homeowners Association insurance policy which expires in August, 2009. We are expecting a quote in the near future on both a HO and a DNO policy.

4. Steve Surratt thanked Pat Marshall for coordinating the recent summer social. It was onderful to see many new families attend.

5. Carlos DeLeon, vice president, continues to look for articles or information to put in the monthly newsletter. We had many positive comments about it at the summer social. Please forward information to Carlos.

6. Charles Laljer reported issues from the Architectural committee. One new home has been approved to be built as well as ongoing issues with a proposed structure.

7. The Board would like to remind everyone to do their part in conserving water during this very dry period. We are fortunate not to know of any wells that have “gone dry” in CMR but this has been reported in other areas.
    

The meeting was adjourned at 8:00pm.

Respectively submitted,
Kathy Haygood
Secretary, CMR Board of Directors

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June 2009

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Tuesday, June 2, 2009. Board members present were Steve Surratt (President), Carlos DeLeon (Vice President), Bill Bowman (Treasurer) and Kathy Haygood (Secretary). Committee Member Chairpersons, Pat Marshall, Walt Hiett and Charles Laljer were also present. Other attendees were: Bruce Mabrito, Kay Steidel, Ron Haygood and Steve Sardegna.

1. Bill Bowman, treasurer, reported that 7 home owners had not paid their annual dues. Late fees were assessed. $1045.00 is owed the association. There is $39,600 in the checking account. There are no outstanding bills.

 

2. Steve Surratt reported that the Cross Mountain legal advisor was unable to meet with us tonight but will attend the next board meeting to advise on deed restriction changes and how to address the issue of annual dues not being paid.

3. Steve Surratt also stated that State Farm Insurance will not re-new our Homeowners Association insurance policy which expires in August, 2009. We will be gathering bids on other companies.

4. Steve Surratt also gave an update on the convenience store being built at Boerne State Road and Cross Mountain. It is owned by Wiltex Corp – not Valero.

5. Carlos DeLeon, vice president, reported that the first newsletter was delivered in May. If any homeowner would like to submit an article for the newsletter please e-mail Carlos or submit to the Board prior to the monthly board meeting.

6. Walt Hiett reported no significant issues with deed restrictions.

7. Charles Laljer reported new issues from the Architectural committee.

8. The CMR Summer Get Together will be at Steve Surratt’s home (9054 Cross Mountain Trail) on June 28th from 5-8. Look for more information in the newsletter.
    

The meeting was adjourned at 7:50pm.

Respectively submitted,
Kathy Haygood
Secretary, CMR Board of Directors

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May 2009

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Tuesday, May 5, 2009. Board members present were Steve Surratt (President), Carlos DeLeon (Vice President), Bill Bowman (Treasurer) and Kathy Haygood (Secretary). Committee Member Chairpersons, Pat Marshall, Walt Hiett and Steve Van Cleve were also present. Other attendees were: Judy Bowman, Bruce Mabrito and Steve Sargegna.

1. Bill Bowman, treasurer, reported that 9 home owners had not paid their annual dues. Late fees were assessed. There are no outstanding bills.

 

2. Steve Surratt reported that the Cross Mountain legal advisor will attend the next board meeting to advise on deed restriction changes and how to address the issue of annual dues not being paid.

3. Carlos DeLeon, vice president, reported that the first newsletter should be delivered on May 11th or 12th. If any homeowner would like to submit an article for the newsletter please e-mail Carlos or submit to the Board prior to the monthly board meeting.

4. Walt Hiett reported two ongoing issues regarding deed restrictions.

5. The CMR Summer Get Together will be at Steve Surratt’s home on June 28th from 5-8. Look for more information in the newsletter.

The meeting was adjourned at 8:45pm.

Respectively submitted,
Kathy Haygood
Secretary, CMR Board of Directors

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April 2009

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Tuesday, April 14, 2009. Board members present were Steve Surratt (President), Carlos DeLeon (Vice President), Bill Bowman (Treasurer) and Kathy Haygood (Secretary). Committee Member Chairpersons, Walt Hiett and Steve Van Cleve were also present. Other attendees were: Curtis Walker and Steve Sargegna.

1. Bill Bowman, treasurer, reported that 11 home owners had not paid their annual dues. Late fees will be assessed. He also reported a checking account balance of $39,752.

 

2. Carlos DeLeon, vice president, reported on update regarding CMR newsletter. We have signed an agreement with Peal, Inc and the first edition of our newsletter will be May 9th. April 20th is the deadline for article submission. If any homeowner would like to submit an article for the newsletter please e-mail Carlos or submit to the Board prior to the monthly board meeting.

3. Walt Hiett reported one unresolved issue relating to the Deed restriction committee. The formation of a task force is preparation of re-working the restrictions was discussed. It was agreed that Steve will contact legal counsel regarding the restrictions and a notice will be placed in the first newsletter inviting any homeowner to volunteer on the task force.

4. Other information:
   a)   Trenching is being done for a water line/tank coming down hillside from Cielo Vista to Cross
         Mountain Road.
   b)  A fire station will be built on Boerne Stage Road next to the Boerne Stage Road Airport.

The meeting was adjourned at 8:00 pm.

Respectively submitted,
Kathy Haygood
Secretary, CMR Board of Directors

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March 2009

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Tuesday, March 10, 2009. Board members present were Steve Surratt (President), Carlos DeLeon (Vice President), Bill Bowman (Treasurer) and Kathy Haygood (Secretary). Committee Member Chairpersons Charles Laljer, Walt Hiett and Pat Marshall were also present. Other attendees were: Doug Marshall, Steve Sargegna, and Judy Bowman.

1. Bill Bowman, treasurer, reported that 28 home owners had not paid their annual dues. It was agreed that Board members would make reminder phone calls prior to the end of the month when the payment is due.

 

2. Carlos DeLeon presented information on a homeowners newsletter. Peel Inc. publishes neighborhood newsletters at no cost to homeowners. After verifying that the mailing lists would not be sold and used only to mail to homeowners and confirming the content a motion was made and seconded to sign a contract with Peel Inc. The motion passed. Carlos will be the contact for the newsletter. If any homeowner would like to submit an article for the newsletter please submit to Carlos or the Board prior to the monthly board meeting. Projection date for first newsletter will be in May 09.

3. Charles Laljer reported 2 contacts relating to the Architectural committee.

4. Walt Hiett reported no contacts relating to the Deed restriction committee.

5. Steve will contact a Valero representative regarding the sign posting the arrival of a Valero convenience store at the corner of Boerne Stage Road and Cross Mountain Road. We hope to ensure that the lighting of the store will be in compliance with the new Camp Bullis requirements.

The meeting was adjourned at 8:00pm.

Respectively submitted,
Kathy Haygood
Secretary, CMR Board of Directors

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February 2009

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Tuesday, February 3, 2009. Board members present were Steve Surratt (President), Carlos DeLeon (Vice President), Bill Bowman (Treasurer) and Kathy Haygood (Secretary). Committee Member Chairpersons Charles Laljer, Walt Hiett and Steve Van Cleve were also present. Other attendees were: Lisa Schlegal, Ed French, Bruce Mabrito and Steve Sargegna.

1. The possibility of a Cross Mountain Homeowners newsletter was discussed. Board members will look into specific information before a decision is made.

 

2. Walt Hiett reported there have been no new deed restriction items.

3. The Treasury report was presented by Bill Bowman. HOA dues on 272 lots have been billed. To date 69% of those dues have been collected. Notices to homeowners that have not paid will be mailed at the end of February.

4. Charles Laljer reported no activity relating to the Architectural committee.

5. Steve Van Cleve asked about noise pollution and dogs running loose. Letters will be sent to residents reminding homeowners to be sensitive with noise (early and late) as well as the direction security lights are directed.

6. Lisa Schlegal attended to ask about support to control the deer population. Steve Surratt will consult with county game wardens about this issue.

The meeting was adjourned at 8:00pm.

Respectively submitted,
Kathy Haygood
Secretary, CMR Board of Directors

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January 2009

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Tuesday, January 6, 2009. Board members present were Steve Surratt (President), Carlos DeLeon (Vice President), Bill Bowman (Treasurer) and Kathy Haygood (Secretary). Committee Member Chairperson Pat Marshall was also present.

1. A review of the recent lawsuit was presented by Steve Surratt. A settlement occurred on December 2, 2008. The settlement does not affect the present deed restrictions. Total cost to CMR Homeowners was $5347.

2. It was agreed that our By-Laws regarding deed restrictions need to be revised to pull all 4 phases in CMR together. No motions were made so the discussions will continue during up-coming meetings.

3. The Treasury report was presented by Bill Bowman. HOA dues on 272 lots have been billed. Dues are due the end of March 2009.

4. The meeting was adjourned at 8:00 pm.

5. The next meeting will be held on Feb 3rd, 2009. 7:00 pm at 9054 Cross Mountain Trail.
    

Respectively submitted,
Kathy Haygood
Secretary, CMR Board of Directors

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December 2008

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Tuesday, December 2, 2008. Board members present were Steve Surratt (President), Carlos DeLeon (Vice President) and Bill Bowman (Treasurer) and Steve Van Cleave . Committee Member Chairpersons Walter Hiett, and Charles Laljer were also present. Other attendees were: Ron Haygood, Bruce Mabrito, Judge Ed Butler, and Steve Sardegna.

1. Sheriff RB Garcia reported on the recent home break-ins that have occurred in CMR.
   He stated that the Sheriff’s office is willing to do security inspections – contact him at 335-6148. The Sheriff’s office is also willing to do drive-by’s if you are going to be away for several days. Call 335-6000 to request. He also suggested that you should take pictures of valuable items, watch for unusual cars parked on the side of the road and be sure to lock the inside garage door into your home.

2. The Board discussed ways to alert CMR homeowners to increased theft activity. Judy Bowman will issue a report shortly.

3. Please remember there is a fire ban in effect. The Bexar County may institute a full ban for the Holidays. CMR will list this on the web site.

4. The Treasury report was presented by Bill Bowman.

5. There are no new deed concerns as reported by Walt Hiett. A brief report and up-date was given concerning the on going litigation.

6. The Architectural Review committee reported no new business.

7. The next board meeting will be held on Jan 6th at 7:00 pm.

8. The meeting was adjourned at 8:35 pm.
    

Respectively submitted,
Kathy Haygood
Secretary, CMR Board of Directors

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November 2008

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Tuesday, November 11, 2008. Board members present were Steve Surratt (President), Bill Bowman (Treasurer), Steve Van Cleave (Community Liaison) and Kathy Haygood (Secretary) Committee Member Chairpersons Walter Hiett, and Charles Laljer were also present. Other attendees were newly elected Board member Carlos De Leon and Bruce Mabrito (past President CMR).

1. The meeting was opened at 7:05 pm and a quorum was established.

2. The CMR attorney reported on litigation issues..

3. The Treasury report was presented by Bill Bowman..

4. There are no new deed concerns as reported by Walt Hiett..

5. Carlos De Leon was voted into the position of Vice President for the vacating William Hallin. The Board wanted to thank Mr Hallin for his past support to the Board and community.

6. The Architectural Review committee reported no new business.

7. A discussion was held regarding the number of home break-ins that occurred recently. Mr Surratt report that 4 homes have been broken into during the past several months. He has been in contact with Commissioner Larson’s office.

8. The meeting was adjourned at 8:25 pm.
    

Respectively submitted,
Kathy Haygood
Secretary, CMR Board of Directors

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October 2008

Minutes of the October 2008 Cross Mountain Ranch Annual Homeowners Meeting 10-16-08.

1. Welcome Note – The meeting opened at 7:05. President Steve Surrett requested homeowners update their e-mail addresses.

2. Call for a Quorum – quorum requirements was met.

3. Program Speaker – Renee Green, Bexar County Engineer:
   
   (a.)  Boerne State Road up-date – Project should start summer 09 and be completed in 12 months.

4. Elections, one vacant spot on Board – A movement and second was made to vote Carlos DeLeon to the Board position. A unanimous vote was obtained for election to the Board. The 2008 – 2009 CMR HOA Board will be formed (positions elected) during the Nov Board meeting.

5. Committee Updates:
   
   (a) ARC – 1 new home was approved for building this year; an announcement was made that the HOA may need to consider a revision to Deed restrictions in the future.
   
   (b) Deeds – information was given regarding a variety of fences and structures added to properties; a reminder that new fences need to be submitted for approval was requested.
   
   (c) Social – the annual Wine and Cheese party on December 7th from 5-8 was announced. Location of the event will be posted on the Web site very soon.
   
   (d) Treasurer – See report.
    

6. New Business:
   
   (a) Steve Surrett announced that CMRHOA is being sued due to an Architectural committee decision. No details can be discussed per legal advice.
   
   (b). Fire Protection information – There has been a .01 increase on taxes which has paid for 3 new fire trucks. Land will be purchased for a 4 bay fire station on Scenic Loop Road. There should be a reduction on home owners insurance once this occurs and the LSFVD established a lower ISO rating.
   
   (c) The City of San Antonio gives a 5 year notice on annexation. We have not received notice to date.
   
   (d)  A concern was raised regarding the dumping of trash on Cross Mountain Road. The Board has contacted other local HOA’s to discuss this issue.
   
   (e)  An announcement by a homeowner was made to state that all contractors must be certified. The Board will not take steps to enforce this but will include the information in letters to home builders when their plans are approved.

The meeting was adjourned at 8:05.

    Respectively submitted,
Kathy Haygood
 CMR Board of Directors

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September 2008

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Tuesday, September 2, 2008. Board members present were Steve Surratt (President), Bill Bowman (Treasurer), Kathy Haygood (Secretary) Steve Van Cleave (Community Liaison). Committee Member Chairpersons Pat Marshall, Walter Hiett, and Charles Laljer were also present. Other attendees were Judy Bowman and Carlos De Leon.

1. Steve Surratt gave an up-dated report regarding on going litigation with a CMR Home Owner.

2. The Treasury report was presented by Bill Bowman.

3. There are no deed concerns as reported by Walt Hiett.

4. An update by a property owner owing HOA dues was made. More research is needed prior to a decision by the board.

5. The Architectural Review committee reported no new business.

6. The Annual Meeting will be held at the Leon Springs Baptist Church on October 16th at 7:00 pm..
   Draft Agenda:
   a.     Presidents Report
   b.     Treasurers Report
   c.     Elections.
           i.     One position is open on the Board
   d.     Program
          i.     Rene Green, Bexar County Chief Engineer will present information on the
                 Boerne Stage Road Construction.
   e.     Committee Reports
           i.     ARC
           ii.    Deeds Restrictions
           iii.   Social
   f.     Open discussions
   g.     Adjournment

Respectively submitted,
Kathy Haygood
Secretary, CMR Board of Directors

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August 2008

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Tuesday, August 5, 2008. Board members present were Steve Surratt (President) and Kathy Haygood (Secretary). Committee Member Chairpersons Pat Marshall, Walter Hiett, and Steve Van Cleave were also present. Other attendees were Judy Lajer, Bruce Mabrito.

1. Information regarding late association dues payment was presented by homeowners. It was agreed to gather more information prior to a decision on late fees.

2. The date for the Annual Meeting was determined to be October 16th. A preliminary agenda was discussed. Steve will submit date for web posting. Post cards will be mailed in Sept.

3. The treasurer reported that there is $37,000 in the checking account. 

4. The Architectural Review committee reported no new business.

5. The meeting was adjourned at 8:15. The next board meeting is scheduled for September 2, 2008 at 9054 Cross Mountain Trail.

Respectively submitted,
Kathy Haygood
Secretary, CMR Board of Directors

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July 2008

July meeting not held due to spring break.

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May 2008

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 8:00pm, Tuesday, April 1, 2008, at the Leon Springs Baptist Church. Board members present were Steve Surratt (President), William Bowman (Treasurer) and Kathy Haygood (Secretary). Committee Member Chairpersons Pat Marshall and Walter Hiett were also present.

1. The May CMR board meeting was held at Leon Springs Baptist Church following a meeting held by Lyle Larsen, County Commissioner, to discuss Public Works on Boerne Stage Road.

2. Steve Surratt provided those present with information from J. E. Riley & Co regarding their companies focus on Property Tax Management. If anyone is interested in using this company to appeal their property taxes please be sure to mention that you are a resident of CMR. They will reduce their charge from 50% to 40%.

3. The Architectual Review committee is pursuing information regarding a request too build a steel tennis court cover. 

4. The meeting was adjourned at 8:30. The next board meeting is scheduled for June 3, 2008 at 9054 Cross Mountain Trail.
   
    

Respectively submitted,
Kathy Haygood
Secretary, CMR Board of Directors

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April 2008

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Tuesday, April 1, 2007, at 9054 Cross Mountain Trail. Board members present were Steve Surratt (President), William Hallin (Vice President) and Kathy Haygood (Secretary). Committee Member Chairpersons Pat Marshall and Walt Hiett were also present.

1. Bill Bowman, Treasurer, reported to the president that 10 homeowners have not paid their annual dues.

2. A report from neighboring communities regarding solicitors looking for construction work was shared. There has been no report of the workers in CMR..

3. A summer picnic will be planned for June 8th. Details will be coming soon.

4. The meeting was adjourned at 7:40. The next board meeting is scheduled for May 6, 2008 at 9054 Cross Mountain Trail..
   
    

Respectively submitted,
Kathy Haygood
Secretary, CMR Board of Directors

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March 2008

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Tuesday, March 4, 2008, at 9054 Cross Mountain Trail. Board members present were Steve Surratt (President), and Bill Bowman (Treasurer). Committee Member Chairperson Pat Marshall was also present. Homeowners Bruce Mabrito and Ron Haygood also attended the meeting.

1. Bill Bowman, Treasurer, reported that 30 homeowners have not paid their annual dues. These owners will be called or e-mailed to request payment. If contact cannot be made in this manner a letter will be mailed. He also reported that CMR has a total of $39,973.44 in the checking/savings account.

2. A discussion regarding the roadwork on Boerne Stage road revealed that it appears the city of San Antonio will work in coordination with Bexar County for the completion on the project. Surratt will continue to have discussions with the county.

3. The next Board meeting will be held on April 1st at 7:00 pm.

4. The meeting was adjourned at 7:45. The next board meeting is scheduled for April 8, 2008 at 9054 Cross Mountain Trail.
   
    

Respectively submitted,
Kathy Haygood
Secretary, CMR Board of Directors

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February 2008

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Thursday, February 7, 2008, at 9054 Cross Mountain Trail. Board members present were Steve Surratt (President), William Hallin (Vice President), Committee Member Chairpersons Pat Marshall, Walt Hiett and Charles Laljer, also present Homeowner Judy Bowman, Carlos De Leon and Bruce Mabrito. Invited guest was Neil Lamoureux of the CVNA.

1. Treasurer Bill Bowman was out sick; Mr Surratt reported that about half the CMR Home Owners had paid their 2008 annual dues. A discussion took place regarding sending out reminder notices. It was reported that each time a mailing was sent out it cost the HOA around $125.00. The issue was deferred until the March meeting. Home Owners have until the end of March to pay the annual dues.

2. Invoices were submitted and approved for payment.

3. Walt Hiett, Deed Restriction Committee Chair, reported that there are 3 pending issues.

4. Neil Lamoureux of the CVNA (Cielo Vista Neighborhood Associations) spoke to the Board regarding how the two Boards could work together. A brief discussion took place and it was agreed that the two Boards should meet in the near future to discuss issues that could and will impact both our home owners.

5. The meeting was adjourned at 7:45. The next board meeting is scheduled for January 8, 2008 at 9054 Cross Mountain Trail.
   
    

Respectively submitted,
Stephen Surratt
President, CMR Board of Directors

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January 2008

No meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held in January 2008.

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December 2007

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Tuesday, December 4, 2007, at 9054 Cross Mountain Trail. Board members present were Steve Surratt (President), William Hallin (Vice President), Bill Bowman (Treasurer), and Kathy Haygood (Secretary). Committee Member Chairpersons Pat Marshall and Walt Hiett were also present. Homeowner Carlos De Leon also attended the meeting.

1. Bill Bowman, Treasurer, reported that CMR has approximately $34,678 at the present. All Liens have been filed against homeowners that have not paid dues. A legal bill of $1500 was incurred for restriction issues. Bill also reported the new bookkeeper will begin the transition from Lynn. Lynn will complete the end of year statement.

2. Walt Hiett, Deed Restriction Committee Chair, reported that there are 3 pending issues.

3. Pat Marshall, Social Committee Chair, reported that invitations will be mailed for the December Wine & Cheese social (Sunday, December 16th). The social will be held at Ed and Barbara Fidello’s home from 5-8pm – adults only. A message board will also be put out to invite all members to attend.

4. The meeting was adjourned at 7:45. The next board meeting is scheduled for January 8, 2008 at 9054 Cross Mountain Trail.

Respectively submitted,
Kathy Haygood
Secretary, CMR Board of Directors

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November 2007

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Tuesday, November 6, 2007, at 9054 Cross Mountain Trail. Board members present were Steve Surratt (President), Bill Bowman (Treasurer), and Kathy Haygood (Secretary).Committee Member Chairperson Pat Marshall was also present. Homeowners Linda Libasci-Witkowski and Carlos De Leon also attended the meeting .

1. Linda Witkowski reported on the Yahoo webgroup. An Excel database would enable Linda to expedite an invitation to all CM residents to join the webgroup. Steve will check with Lynn Sardena to see if she has an excel database on residents that could be used.

2. Bill Bowman, Treasurer, reported that CMR has approximately $36,332.41 at the present. All Liens have been filed against homeowners that have not paid dues. A motion was made by Bill Bowman and 2nd by Kathy Haygood to approve hiring a bookkeeper to take over all tasks that Lynn Sardena performs. Lynn will continue these tasks through January. The motion past with all Board members voting yes.

3. Pat Marshall, Social Committee Chair, reported that invitations will be mailed for the December Wine & Cheese social (Sunday, December 16th). The social will be held at Ed and Barbara Fidello’s home from 4-7pm – adults only.

4. Two complaints were brought to the board’s attention regarding security lights and a residence that appears to being used as a daily rental.
   
   (a) Steve will bring the security light issues to Steve Van Cleve (Community Liaison) to remind residents of the restrictions as to placement of lighting.
   
   (b) Steve will contact the association’s lawyer regarding the residence as a daily rental for advisement.

5. The meeting was adjourned at 8:00. The next board meeting is scheduled for December 4, 2007 at 9054 Cross Mountain Trail.

Respectively submitted,
Kathy Haygood
Secretary, CMR Board of Directors

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October 2007

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm, Tuesday, October 2, 2007, at 9054 Cross Mountain Trail. Those present were board members Steve Surratt (President), Bill Bowman (Treasurer), Dr. Steve Van Cleave (Community Liaison). Newly elected board member Kathy Haygood was in attendance. Committee Member Chairpersons Pat Marshall and Walt Hiett were also present. Also present were homeowners Linda Libasci-Witkowski, Ron Haygood, and Steve Sardegna.

1. Board positions were reviewed and discussed. The two open positions were Vice President and Secretary. It was agreed that William Hallin would fill the position of Vice President and Kathy Haygood would become Secretary.

2. A lengthy discussion involving rain water collection and how storage tanks/systems fit into the deed restrictions was held. There was general consensus that a rain water storage tank would need to be placed according to the deed restrictions. Further discussion regarding specific wording in the restrictions may be necessary.

3. Steve Surratt, President, reported that 45 families were represented at the annual meeting in September.

4. A discussion ensued regarding the Annual Meeting format. Kathy Haygood expressed concern regarding the time spent on topics not related to CMR business and wondered if more (shorter) meetings could be arranged. Members with long time home ownership stated that the Annual Meeting has been presented in a variety of ways in an attempt to increase attendance.

5. Linda Witkowski reported on the Yahoo web group. This web group is available on the CMR website. Linda will work on forming a Yahoo group. It was also reported that the By-Laws are blank right now. Steve Surratt will check on this.

6. Walt Hiett, Deeds Restriction Committee Chair, submitted the pending issue log. Presently there are 3 outstanding issues. He also reported the county fill of the storm drain at the entrance of CMR. No information was available if this fill was a project or dumping.

7. Bill Bowman, Treasurer, reported that CMR has approximately $37,000 at the present. All Liens have been filed against homeowners that have not paid dues.

8. Pat Marshall, Social Committee Chair, reported that invitations will be mailed for the December Wine & Cheese social (December 16th). A suggestion was made for a social with the opportunity to donate blood. The board was not sure there would be enough attendance to entice a blood bank to come.

9. The meeting was adjourned at 8:15. The next board meeting is scheduled for November 6, 2007 at 9054 Cross Mountain Trail.

    Respectively submitted,
Kathy Haygood
Secretary, CMR Board of Directors

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September 2007

The Annual Meeting of the Cross Mountain Ranch Homeowners’ Association was held at 7:00pm on Thursday, September 20, 2007, at the Leon Springs Baptist Church, 24133 Boerne Stage Road, San Antonio, TX. Board members present included Steve Surratt (President), Linda Witkowski, (Secretary), Bill Bowman (Treasurer), Dr. Steve Van Cleave (Community Liaison). Committee Members Pat Marshall, Walt Hiett and Charles Anderson were also in attendance. A quorum was established with 48 registered homeowners present.

1. President Surratt called the meeting to order and reviewed the agenda for the evening. Opening comments began with introduction of the current Board Members. Mr. Surratt proposed deferring election of new Board Members until after the presentations by guest speakers. A move was made and seconded to support this change to the agenda.

2. President Surratt introduced the evening’s four guest speakers:
   
   A.  Bexar County Commissioner, Lyle Larson.
   (1) Commissioner Larson called on his constituents to contact state, local and city officials
         to protest and complain about traffic flow on Boerne Stage Road within San Antonio city
          limits.
   (2) The county is increasing law enforcement patrol capacity by 25%.
   (3) Nearby Raymond Russell Park has enjoyed improvements and is slated to be enlarged
         through land acquisitions.
   
   B.  Hector Canales, Capital Projects Manager for Bexar County.
   (1) The county has plans to widen and improve Boerne Stage starting in 2008, with
          an estimated completion in 2009 at a cost of $3.4 million.
   (2) The main improvement will be a continuous left turn lane and paved four foot
          wide shoulders.
   
   C. Arturo Villarreal, Jr., Watershed Program Coordinator.
   (1) Numerous projects are in planned to minimize flooding. As part of an integral five
          major watershed areas in San Antonio, the Leon Creek Watershed Plan includes
         the improvement of Boerne Stage Road, from Cross Mountain to Baywater Stage.
   (2) Also involved is the construction of various detention ponds, construction of
         sewer lines, and the channelization of Leon Creek.
   
   D. Members of the Hill Country Planning Association (HCPA).
   (1) Promoting citizen involvement, the HCPA is prodding governmental entities to
         be forthcoming regarding plans for the development of the hill country,
         including northwest Bexar County. The HCPA petitions for county responsiveness to,
        and consideration for, citizens’ concerns.
   (2) Immediate concerns to Cross Mountain Ranch residents and property owners is
         the pumping of Trinity aquifer resources into the Edwards Aquifer distribution
         systems, construction of dams to the north of Gray Forest, the retention of
         water flow within detention ponds, and the urbanized channelization of Leon Creek.
     (3) HCPA meetings are open to all. Contact is Joseph Beavin, sheba4us@sbcglobal.net.
    

3. The election of new board members was conducted. Mr. Surratt explained that without resident involvement, the board would hire professional management. Mr. Surratt announced that Marc Strode (Vice President) resigned his position, and called for volunteers. Kathy Haygood raised her hand. Ms. Witkowski (Secretary) queried the audience for an additional volunteer for her position. Bill Hallin volunteered. Vote was called with unanimous election of both candidates. Selection of Board Officers will be conducted at the October meeting.

4. The next item of business involved presentations by Committee Chairs.
   
   A. Deed Restrictions Committee.
   Mr. Hiett stated that the majority of issues related to fences and almost all properties are now in compliance on that issue.  An additional issue, improperly installed exterior lighting, was brought to light. President Surratt discussed the difficulties of determining compliance with the wording of the deed restriction which states, “no horizontal lighting”, but stated that items such as the lighted driveway gate posts are a violation unless the light is directed and shielded to the owner’s property.
   
   B. Architectural Review Committee.
   Mr Anderson standing in for Mr. Laljer, reported since the last annual meeting, five new homes, one home addition, three storage buildings, and five fences and gates have been approved. He stated that the Committee has a thorough process of evaluating architectural issues in order to protect the community as well as to ensure compliance with guidelines. However, variances have been, and will continue to be granted based upon the “lay of the land”.
   
   C. Social Committee.
   Pat Marshall reported that the Summer Social, held at the home of the Hiett’s, was a success. A Holiday Social is planned for December 16th at the home of Ed and Barbara Fidellow.

5. The meeting was called to a close at approximately 9:15pm. The next meeting of the Board will be held October 2, 2007, at Mr. Surratt’s home, 9054 Cross Mountain Trail.

    Respectively submitted,
Linda Libasci-Witkowski,
 Secretary, CMR Board of Directors

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August 2007

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm on Tuesday, Aug 14, 2007, at 9054 Cross Mountain Trail. Those present were board members Steve Surratt (President), Bill Bowman (Treasurer) Steve Van Cleave (Liaison), Walt Hiett (Deeds), Charles Lajer (ARC), Pat Marshall (Social). Also present were, homeowner Steve Sardegna, Judy Bowman and Bruce Mabrito.

1. The Committee chairs gave reports.
   
   1.) Deed Restrictions report was given by Walt Hiett. The up-dated report was handed out and discussed.
   
   2.) ARC report was given by Charles Lajer. No new building to report. Up-dated was given on several on going projects.

2. The Treasurer gave his monthly report. No Checks were signed. 3 Liens were filed and 1 Lien was released. We currently have approximately $16,000 in a CD and $10,000 in the Checking account. All the accounts are now at Heritage Bank in Leon Springs. The full account statement is available on request.

3. A discussion took place regarding the Annual Home Owners meeting that will take place on Sept 20th, 2007. We have invite the County Engineer to speak regarding traffic control on Boerne Stage Road, as will as the Hill County Planner regarding growth in the NW Area.

4. Contact was made with the Boerne Springs Subdivision regarding jointly working together on projects. More information in the future.

5. The meeting was called to a close at approximately 8:30pm. No Board meeting in Sept due to the Annual meeting on Sept 20t.

    Respectively submitted,
Linda Witkowski
Secretary, CMR Board of Directors

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July 2007

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm on Thursday, July 11, 2007, at 9054 Cross Mountain Trail. Those present were board members Steve Surratt (President), Linda Witkowski (Secretary), and Dr. Steve Van Cleave (Community Liaison). Also present were Charles Laljer of the Architectural Review Committee, past CMR board president, Bruce Mabrito, and resident Steve Sardegna.

1. Two letters from the HOA’s attorney were sent within the two weeks prior to July’s HOA meeting. One requested completion and cleanup of an unfinished garage on Goodnight Loving and the other called for the cessation of commercial and short-term rental activities at a house on Central Prairie.

2. Charles Laljer reported that one request to approve a storage building was submitted, and hat he will approve it.
   A discussion of outdoor lighting ensued, and the board decided to pursue enforcement of the deed restriction’s lighting clause.

3. HOA President Steve Surratt has accepted an appointment to a commission for Bexar County’s Emergency Service District #4. The, district, recently formed after voter’s approval, will provide such services as fire fighting and ambulance/EMT.

4. September 20th is the date for the next annual meeting. One board vacancy is projected. Notices will be mailed prior to July 20th by the board secretary.

5. October 2nd is scheduled for the first HOA Board meeting after the election of a new board member.

6. The meeting was called to a close at approximately 8:55pm. The next meeting of the Board is scheduled for August 14, 2007 at 9054 Cross Mountain Trail.

    Respectively submitted,
Linda Witkowski
Secretary, CMR Board of Directors

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June 2007

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm on Thursday, June 7, 2007, at 9054 Cross Mountain Trail. Present were board members Steve Surratt (President), Marc Strode (Vice President), Bill Bowman (Treasurer), and Linda Witkowski (Secretary). Dr. Steve Van Cleave (Community Liaison) monitored the meeting from out of state via speaker-phone . Also present were Deed Restriction Committee members, Walt Hiett and Judy Bowman; Social Committee Chairperson, Pat Marshall; and homeowners Bruce Mabrito and Steve Sardegna.

1. Reports:
   a.)  DEED RESTRICTIONS: Mr. Hiett reports that there are six deed restriction violations pending. Two noncompliant properties have fences that are considered to be grandfathered since they have been in place for more than 20 years. The board has agreed to grant a variance with the stipulation that those properties will be brought into compliance upon sale of the property.
   
   b.)  TREASURER: Four delinquent property owners still owe a combined $496.
    

2. The Board offered its appreciation and kudos to Social Chairperson, Pat Marshall, and to our hosts, the Hiett’s, for a great “Summer Social”. The Social also provided a venue for a fledgling citizens action group for an informational presentation on their efforts to control development in the Hill Country.

3. It was proposed that CMR provide a donation to this group. The issue is tabled until July’s meeting to permit the gathering of additional information.

4. President Surratt also provided the board with a copy of SAWS’ Sewer Utility Service application, dated January 17, 2007. This document involves 49,410 acres, including Cross Mountain Ranch Estates. It’s is SAWS’ proposal that a sewer pipeline be constructed within the banks of Leon Creek. It was this application that served as a catalyst for the formation of the above referenced citizens group.

5. President Surratt presented the board with a proposed plat for a planned residential development on the northeast side of CMR. The plat identifies one lot with road access directly to Cross Mountain Trail. President Surratt is continuing an open information exchange with the county engineer to prevent the ingress into CMR .

6. Secretary Witkowski suggested the formation of a Yahoo group for CMR. It will be opened to CMR property owners and residents upon approval of the board members, and will serve as an adjunct to the CMR website in an effort to promote and facilitate neighborly communication.

    Respectively submitted,
Linda Witkowski
Secretary, CMR Board of Directors

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May 2007

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm on Thursday, May 3, 2007, at 9054 Cross Mountain Trail. Those present were board members Steve Surratt (President), Bill Bowman (Treasurer) Steve Van Cleave (Liaison). Also present were, homeowner Steve Sardegna, Judy Bowman and Ed Fidellow. Along with guest speakers from the Hill Country Planning Association.

The Committee chairs gave reports.

1. Deed Restrictions report was given by Steve Surratt. No new valuations were reported.

2. No report given by ARC. But the Millers house on Bear Tooth Pass was approved with a 50ft set back with no attached garage.

3. The Summer Social Event will be held on June 3rd at the Hiett residence. 9230 School House Road from 4:00 pm to 7:00 pm. All CMR residence is invited.

4. The Treasurer gave his monthly report. Checks were signed. The outstanding list of un-paid Home Owners dues were discussed. At this time we still had 8 homeowners that had not paid. Liens will be filed shortly on those that still owe money.

5. A presentation by the Hill Country Planning Association was given. The board asked the HCPA to come and make another presentation to the Home Owners that will be attending the June Social even. It was discussed how the CMR Board might get involved and assist the HCPA.

6. The meeting was called to a close at approximately 8:15pm. The next meeting of the Board is scheduled for June 8, 2007 at 9054 Cross Mountain Trail.

    Respectively submitted,
Steve Surratt
President, CMR Board of Directors

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April 2007

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm on Thursday, April  5, 2007, at  9054 Cross Mountain Trail. Those present were board members Steve Surratt (President), Bill Bowman (Treasurer) Steve Van Cleave (Liaison). Also present were Deed Restriction Committee member Walt Hiett, Social Committee member, Pat Marshall and homeowner Steve Sardegna. CMR guest in attendance Alec and Doris Miller.

1. The Committee chairs gave reports:
   1.)   Deed Restrictions up-dated the Board on Home Owner valuations. The Chair is still pursuing several. The list is now down to one page. Thanks for everyone’s help.
   2.)  No report given by ARC but the Millers were present to ask the board to review the set backs changes that were requested. More below.

2. The Treasurer gave his monthly report. Checks were signed. The outstanding list of un-paid Home Owners dues were discussed. At this time we still had 5 homeowners that had not paid. All Homeowners have until March 30 to pay there 2007 dues.

3. The Millers, their Architect and builder presented plans for a new home to be constructed on Bear Tooth Pass. The ARC committee turned down there request for a set back change. The Millers asked the Board to review the ARC decision and make a ruling. After reviewing the plans the Board confirmed the ARC’s decision and a 50 ft set back was reaffirmed.  The Millers thanked the Board and the Board welcomed them to the sub-division. The Millers are building a state of the art home that will add to CMR.

4. The meeting was called to a close at approximately 7:45pm. The next meeting of the Board is scheduled for April 5, 2007 at 9054 Cross Mountain Trail.

    Respectively submitted,
Steve Surratt
President, CMR Board of Directors
 

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March 2007

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm on Thursday, March 1, 2007, at 9054 Cross Mountain Trail. Those present were board members Steve Surratt (President), Bill Bowman (Treasurer). Also present were Deed Restriction Committee member Walt Hiett, Social Committee member, Pat Marshall and homeowner Steve Sardegna.

1. The Committee chairs gave reports:
   1.)   Deed Restrictions up-dated the Board on Home Owner valuations. The Chair is still pursuing several. The list is now down to one page. Thanks for everyone’s help.
   2.)  No report given by ARC.
   
    

2. The  Treasurer gave his monthly report. Checks were signed. The outstanding list of un-paid Home Owners dues were discussed. At this time we still had 40+ homeowners that had not paid. All Homeowners have until March 30 to pay there 2007 dues.

3. Mr Surratt updated the Board on the SAW’s water tower issue that came up during the Feb meeting. Mr Surratt spoke to SAW’s and was informed no water tower or other SAW’s structure would be built in CMR. The issue was closed.

4. The meeting was called to a close at approximately 7:45pm. The next meeting of the Board is scheduled for April 5, 2007 at 9054 Cross Mountain Trail.

    Respectively submitted,
Steve Surratt
President, CMR Board of Directors
 

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February 2007

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm on Thursday, Feb 1, 2007, at 9054 Cross Mountain Trail. Those present were board members Steve Surratt (President), Marc Strode (Vice President), Bill Bowman (Treasurer). Also present were Deed Restriction Committee member Walt Hiett, Social Committee member, Pat Marshall and homeowner Steve Sardegna.

1. The Committee chairs gave reports:
   A.)   Deed Restrictions up-dated the Board on Home Owner valuations. The Chair is still pursuing several.
   B.)  No report given by ARC.
   C.)  Social Committee discussed a location for the summer party.
    

2. The Treasurer gave his monthly report. The 2006 CMR Tax returns where signed and a check was written for the amount owed.

3. Discussion took place regarding a possible SAW’s water tower being built in CMR. A Home owner was contact regarding selling his land. Mr Surratt to contact SAW’s to discuss there plans and report back to the Board by the March meeting.

4. The meeting was called to a close at approximately 7:45pm. The next meeting of the Board is scheduled for March 1, 2007 at 9054 Cross Mountain Trail.

    Respectively submitted,
Steve Surratt
President, CMR Board of Directors
 

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January 2007

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm on Thursday, January 11, 2007, at 9054 Cross Mountain Trail. Those present were board members Steve Surratt (President), Marc Strode (Vice President), Bill Bowman (Treasurer), Linda Witkowski (Secretary), and Dr. Steve Van Cleave (Community Liaison). Also present were Deed Restriction Committee members Walt Hiett and Ron Haygood; residents Judy Bowman and Steve Sardegna; past CMR board president, Bruce Mabrito; and Social Committee member, Pat Marshall.

1. The Board welcomed Dr. Van Cleave, the former treasurer, in his new position as Community Liaison, and Ron Haygood, a new member of the Deed Restrictions Committee.

2. In new business, the Compass Bank account is to be closed. The Heritage account is now open and checks are in hand.

3. Ms. Witkowski suggested that a newsletter be sent, in conjunction with mailings of notice for the annual meeting or dues invoices, to ensure communication with residents.

4. Pending construction on Central Prairie has yet to submit house plans.

5. Waste removal company “Tiger” is to be added to website

6. Concern about additional road ingress/egress was discussed. Vigilance at the county level was recommended.

7. Discussion on the wording of the external lighting requirements within the deed restrictions continued.

8. Pat Marshall suggested a June 3rd “SUMMER KICK-OFF” party.

9. Comments were once again submitted to the board regarding construction of a garage. The garage has been in an unfinished for approximately one year.

10. The meeting was called to a close at approximately 8:15pm. The next meeting of the Board is scheduled for February 1, 2007 at 9054 Cross Mountain Trail.

Respectively submitted,
Linda Witkowski
Secretary, CMR Board of Directors

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December 2006

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm on Thursday, December 7, 2006, at 9054 Cross Mountain Trail. Those present were board members Steve Surratt (President), Marc Strode (Vice President), Bill Bowman (Treasurer), Linda Witkowski (Secretary), and Dr. Steve Van Cleave (Community Liaison). Also present were residents Judy Bowman and Steve Sardegna.

1. The Board welcomed Dr. Van Cleave, the former treasurer, in his new position as Community Liaison.  Dr. Van Cleave generously volunteered to fill the vacant position.  All positions on the board are now filled.

2. Secretary Linda Witkowski announced a new mailing address for the HOA, located at the “UPS Store” in the shopping center at the corner of Boerne Stage Road and the west frontage road for IH-10:

   24165 IH-10

   Suite 217-159
   San Antonio, TX 78256-1159

3. Treasurer Bill Bowman has volunteered his home address for the official address of the HOA:

   2360 Goodnight Loving
   San Antonio, TX 78255

   Ms. Witkowski and Mr. Bowman possess the keys for the mailbox.   The former U.S. post office box is closed, and the keys negated.

   Mr. Bowman also reported that the Compass Bank account is now closed, with the money transferred to Heritage Bank, located just to the north of Boerne Stage Road, on the east side of I-10.  This bank’s location is more convenient and financial benefits greater than its predecessor.

   Treasurer Bowman noted that the Association’s computer needs to be depreciated and will pursue that with the accountant.  Also, Dr. Van Cleave presented him with the new liability insurance policy for the board.  The policy covers the period August 31, 2006-August 30, 2007.

4. Comments were submitted to the board regarding construction of a garage.  The garage has been in an unfinished for approximately one year.  President Surratt stated that he would pass the information to the Chairman of the Deed Restriction Committee, Walt Hiett.

5. The meeting was called to a close at approximately 8:00pm. The next meeting of the Board is scheduled for January 4, 2007 at 9054 Cross Mountain Trail.he meeting was called to a close at approximately 8:00pm. The next meeting of the Board is scheduled for December 7, 2006, at 9054 Cross Mountain Trail.

Respectively submitted,
Linda Witkowski
Secretary, CMR Board of Directors

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November 2006

A meeting of the Cross Mountain Ranch Estates (CMR) Homeowners’ Board was held at 7:00pm on Thursday, November 9, 2006, at 9054 Cross Mountain Trail. Those present were board members Steve Surratt (President), Bill Bowman (Treasurer), and Linda Witkowski (Secretary). Outgoing Treasurer Dr. Steve Van Cleave, Deed Restriction Committee member Walt Hiett and resident Edward Fidello were also in attendance .
Officer appointments are:

1. First order of business was a discussion of changing CMR’s address from a post office box located on DeZavala Road to a more local location. Advantages discussed were avoidance of that road’s busy intersection with the I-10 frontage road, and the ease and convenience of retrieval. The lone disadvantage was an increase in cost, estimated to be $28 for the first year.
   Ms. Witkowski moved that CMR’S address be moved from the current address of P.O. Box 690683, San Antonio, TX 78269 to the local “UPS Store”; it was seconded by Mr. Bowman and passed by the board.

 Dr. Van Cleave, outgoing Treasurer, provided the Treasurer’s report. He stated that there are two liens outstanding on properties, filed for non-payment of CMR’s annual dues. He also stated that the liability insurance policy for the board was renewed with an effective date of August 30, 2006.
Discussion ensued upon the merits of various local banks. Current Treasurer, Mr. Bowman, and President Surratt will conduct further research on a possible move of CMR’s accounts.

3. Walt Hiett distributed copies of “Cross Mountain Ranch Deed Restriction & Pending Issue Log”. President Surratt noted that the log’s length is now page and a half, and that it was a significant reduction from the original nine page log initiated by Mr. Hiett upon his committee appointment.

4. The meeting was called to a close at approximately 8:00pm. The next meeting of the Board is scheduled for December 7, 2006, at 9054 Cross Mountain Trail.

Respectively submitted,
Linda Witkowski
Secretary, CMR Board of Directors

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October 2006

The Annual Meeting of the Cross Mountain Ranch Homeowners’ Association was held at 7:00pm on Thursday, October 5, 2006, at the Leon Springs Baptist Church, 24133 Boerne Stage Road. Board members present included Steve Surratt (President), Dr. Steve Van Cleave (Treasurer), Linda Witkowski, and Robert Holbrook (Secretary). Committee Members Pat Marshall, Walt Hiett and Charles Laljer were also in attendance. An estimated 50 – 60 homeowners attended and participated in the Annual Meeting .

1. President Surratt called the Meeting to order and reviewed the agenda for the evening. Opening comments began with introduction of the current Board Members and an announcement that Larry Price, Vice President, was unable to attend the meeting due to medical reasons. Mr. Surratt proposed deferring election of new Board Members until after the presentations by guest speakers. A move was made and seconded to support this change to the agenda.

2. PPresident Surratt introduced the evening’s two guest speakers: Mr. George Wissmann of the Trinity Glen Rose (TGR) Groundwater Conservation District, and Mr. Leo Maxwell of the Leon Springs Volunteer Fire Department (VFD). Mr. Wissmann then delivered a presentation regarding the TGR District, discussed groundwater issues and forecasts, and conducted an extensive question-answer session open to the membership. He provided the District’s phone number (210) 219-5555 and web address of www.trinityglenrose.org. Next, Mr. Maxwell discussed the operation of the VFD, plans & needs for the future, actions that could be taken by homeowners to help protect their homes against brush fires, and discussed how the community can assist the VFD. He also conducted a question-answer session. He provided the phone number of the VFD (210) 698-1772 and the web address ofwww.lsvfd.org.

3. The election of new Board Members was conducted. Mr. Surratt explained that the evening’s election would be for Members to serve on the Board and would not be selection of specific Board Officers. Selection of Board Officers will be conducted at the November meeting. Mr. Surratt announced that Dr. Steve Van Cleave and Larry Price have completed their two-year tenure and were not running for Board Membership. Mr. Surratt has also completed his two-year tenure and was willing to run for Board Member. Nominations of additional candidates included Mr. Bill Bowman and Mr. Mark Strode. The ballot for new Board Members consisted of Messrs. Surratt, Bowman, and Strode. Vote was called with unanimous election of all three candidates. Mr. Surratt then extended thanks and appreciation to outgoing Board Members Van Cleave (Treasurer) and Price (Vice President).

4. The next item of business involved presentations by Committee Chairs. Mr. Laljer discussed Architectural Review Committee issues. He reported that the Committee has a thorough process of evaluating architectural issues in order to protect the community as well as to ensure compliance with guidelines. Many issues relate to installation of fences – locations, styles, and materials. A question was asked from the audience as to whether the Committee could prepare a “check list” that would assist current and new residents better understand architectural guidelines. The issue will be given attention by the Committee.

5. Mr. Hiett discussed Deed Restrictions Committee activities. He indicated that more than 50 letters have been sent by the Committee over the past few years addressing infractions of deed restrictions. The majority of issues relate to fences, sheds, and house size & placement on the lot. He indicated that the Committee had been successful in addressing issues, gaining compliance, and/or taking enforcement actions in all cases. Mr. Hiett asked interested homeowners to contact him if they were interested in serving on the Committee.

6. Pat Marshall discussed activity of the Social Committee. She announced a community social event tentatively set for October 22 and proposed a Wine & Cheese party in December if a location could be found. Those willing to host an event were asked to contact Ms. Marshal.

7. The meeting was called to a close at approximately 8:45pm. The next meeting of the Board will be held November 2, 2006, at Mr. Surratt’s home, 9054 Cross Mountain Trail.

Respectively submitted,
Robert Holbrook
Secretary, CMR Board of Directors

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September 2006

A  meeting of the Cross Mountain Ranch Homeowners’ Board was held at 7:00pm on Thursday, September 7, 2006, at 9054 Cross Mountain Trail. Those present included Board members Steve Surratt (President), Dr. Steve Van Cleave (Treasurer), and Robert Holbrook (Secretary). Committee Members Pat Marshall, Walt Hiett and several local residents were also in attendance .

1. President Surratt introduced Mr. George Wissmann of the Trinity Glen Rose Groundwater Conservation District (TGR GCD) who was invited as a guest speaker. Mr. Wissmann described the activities of the TGR GCD, discussed historic and future issues impacting the Trinity and Glen Rose aquifers, and answered questions from those in attendance. Mr. Wissmann indicated that Cross Mountain Ranch is in the Trinity Glen Rose GCD and community wells draw water from the Glen Rose (not Cow Creek) aquifer. At this time there are no water restrictions imposed by TGR District, but prudent and conservative use of groundwater resources should be practiced. Several members in attendance reported seeing homes in Cross Mountain Ranch with the irrigation systems turned on all day while the owners were at work; such unrestricted use of groundwater should be controlled.  Mr. Wissmann asked that he or his office be notified of any problems or issues associated with wells in the community (low water, decline in water quality, etc.); the District’s phone number is (210) 219-5555 and the web site can be found at www.trinityglenrose.org. Much useful and interesting information can be found at their web site.

2. Dr. Van Cleave provided the Treasurer’s report. He stated that one new lien has been filed; one previous lien is still in effect based on prior year filing. The association’s insurance policy has been renewed, and the investment Certificate of Deposit (CD) automatically “rolled-over” to continue drawing interest.

3. Mr. Hiett discussed a small private family cemetery that exists within the bounds of the association at the end of Schoolhouse Drive. The cemetery is in need of upkeep and improvement, but it is unclear who has responsibility for maintenance. The issue will be researched as well as attempting to determine recorded ownership of the cemetery.

4. The date for the annual homeowners’ meeting is set for 7:00pm on Thursday, October 5, 2006, at Leon Springs Baptist Church (24133 Boerne Stage Road). The agenda will consist of:

   • Election of Members of the Board of Directors

   • Address by Mr. Brad Groves, President of the Trinity Glen Rose Groundwater Conservation District

   • Address by other public official

   • Open forum

   • Update of the past year’s events

5. The meeting was called to a close at approximately 8:00pm. The next meeting of the Board will be held concurrent with the General Meeting scheduled for October 5, 2006, at Leon Springs Baptist Church, 24133 Boerne Stage Road.

Respectively submitted,
Robert Holbrook
Secretary, CMR Board of Directors

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August 2006

A meeting of the Cross Mountain Ranch Homeowners’ Board was held at 7:00pm on Thursday, August 3, 2006, at 9054 Cross Mountain Trail. Those present included Board members Steve Surratt (President), Dr. Steve Van Cleave (Treasurer), Linda Witkowski, and Robert Holbrook (Secretary). Committee Member Walt Hiett and several local residents were also in attendance .

1. President Surratt reported that new traffic lights were being installed on both sides of I-10 and Boerne Stage Road; the lights should become operational in September 2006. Also, the traffic flow on the frontage roads will be modified to one-way only sometime during the next year.

2. Dr. Van Cleave provided the Treasurer’s report. He stated that several checks were received that contained no identification. A record check is being conducted to assist in identifying proper accounts to which the checks should be applied.

3. Mr. Hiett discussed deed restrictions and indicated that three outstanding non-compliance issues have been resolved. Two follow-up letters were sent for remaining violations.

4. The date for the annual homeowners’ meeting was set for 7:00pm on Thursday, October 5, 2006. Mr. Holbrook will check with Leon Springs Baptist Church (24133 Boerne Stage Road) to see if their meeting room is available for the annual session. Prior to the annual meeting Board members will need to post local signs in the neighborhood reminding homeowners of the date & time. Mr. Holbrook will also mail out individual announcement cards to all homeowners informing them of the meeting. Discussion was held regarding potential agenda issues to include: business development in the local area; traffic concerns; increased high illumination lighting in the area; schools (NISD); invitation of some County official as a guest speaker; and election of new Members of the Board. A more complete and final agenda will be developed in September and the agenda posted on the association website.

5. The meeting was called to a close at approximately 8:00pm. The next meeting of the Board was scheduled for September 7, 2006, to be held at Mr. Surratt’s house (9054 Cross Mountain Trail).

Respectively submitted,
Robert Holbrook
Secretary, CMR Board of Directors

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July 2006

A meeting of the Cross Mountain Ranch Homeowners’ Board was held at 7:00pm on Thursday, July 6, 2006, at 9054 Cross Mountain Trail. Those present included Board members Steve Surratt (President), Larry Price (Vice President), Dr. Steve Van Cleave (Treasurer), Linda Witkowski, and Robert Holbrook (Secretary). Committee Members Walt Hiett, Pat Marshall, and several local residents were also in attendance .

1. Linda Witkowski reported that she had spoken to construction representatives of the new sub-division being developed along Boerne Stage Road near Cross Mountain Trail regarding the very bright lights installed over the access bridge. She pointed out that the lights appear to be excessive and are creating a visual intrusion for residents of CMR, etc. The representative was responsive and indicated that he would cut the wattage in order to lower the light output. Ms. Witkowski also contacted several trash pick-up companies to explore “mass pick-up” options for large, bulky items. She was told that no companies will contract for bulk pick-up and that each individual homeowner will need to arrange for disposal of such items.

2. Dr. Van Cleave provided the Treasurer’s report. He stated that five (5) late fees have been received. Two (2) late fees are still due, and since they were not resolved by the end of June a lien will be filed on the affected properties.

3. Mr. Hiett discussed deed restrictions and indicated that several homeowners still have non-complying actions pending and follow-up letters have been sent. The attorney representing the HOA sent a certified letter to one non-complying homeowner describing the ongoing infraction and requesting correction by July 15, 2006. Several compliance actions have occurred since last month.

4. Pat Marshall will explore the possibility of arranging a HOA summer social event and will report back during the August meeting.

5. The meeting was called to a close at approximately 8:00pm. The next meeting of the Board was scheduled for August 3, 2006, to be held at Mr. Surratt’s house (9054 Cross Mountain Trail).

Respectively submitted,
Robert Holbrook
Secretary, CMR Board of Directors

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June 2006

A meeting of the Cross Mountain Ranch Homeowners’ Board was held at 7:00pm on Thursday, June 1, 2006, at 9054 Cross Mountain Trail. Those present included Board members Steve Surratt (President), Larry Price (Vice President), Dr. Steve Van Cleave (Treasurer), Linda Witkowski, and Robert Holbrook (Secretary). Committee Member Walt Hiett and several local residents were also in attendance.

1. Linda Witkowski proposed the possibility of a “collective trash pick-up” to be held once a year to allow residents to dispose of large, bulky unwanted items. Possible follow-up will be done to explore associated costs.

2. Dr. Van Cleave provided the Treasurer’s report. He stated that five (5) outstanding non-payments of annual homeowner fees still remain. All have been sent a “late letter”, and if the late fee is not paid by June 30 then a lien will be filed on each of these homeowners’ properties. It was also noted that the HOA insurance renewal is now due from State Farm. The policy covers official actions of the Board Members..

3. Mr. Hiett discussed deed restrictions and indicated that several homeowners still have non-complying actions pending. He has added two new violation letters during the past month. Further discussion was held on the issue of having the Association’s attorney to develop and send letters to all non-complying homeowners with infractions more than 12-months old. If the homeowner fails to correct the identified deficiency after receipt of the attorney’s letter, then the HOA will get a court order requiring compliance. Mr. Holbrook questioned whether real estate agents or closing companies were adequately informing new homeowners of the existence of a HOA and of the legal obligation for annual dues payments. The process of requesting HOA information by listing agents for home sales is erratic and does not seem to adequately inform home purchasers of their responsibilities. Although a HOA website exists with full documentation, the awareness of this site and the willingness or ability of homeowners to access it is unknown. He suggested some more direct mail-out to new homeowners welcoming them to Cross Mountain Ranch and furnishing copies of key documents (restrictions, covenants, dues, annual meetings, points-of-contact, etc.).

4. Mr. Surratt discussed the issue of “what constitutes a complaint” requiring Board action. Is a phone call, an e-mail, a personal contact, or a letter sufficient? It was recommended that a complaint, in order to receive formal action, be required to be written and contain specific details of the complaint (time, place, names & addresses, impact, action taken by complainant, etc.). In response, the Board will acknowledge the complaint via a telephone call to both parties (if against another homeowner) followed by a “form letter” to the complainant. At the next Board meeting following the complaint, or more quickly if the action is time sensitive, the complaint will be circulated within the Board. Linda Witkowski will serve as Board point-of-contact to receive initial complaints, offer first contact, and develop the response letter. If all Board members agree on the problem, then a written letter will be sent from the Board proposing a resolution. Ms. Witkowski will establish and maintain an Excel spreadsheet (or other means) of documenting records of complaints and actions taken. Mr. Surratt recommended that the Board carefully follow these “complaint processes” for all future issues brought to the attention of the Board by homeowners.

5. The meeting was called to a close at approximately 8:00pm. The next meeting of the Board was scheduled for July 6, 2006, to be held at Mr. Surratt’s house (9054 Cross Mountain Trail).

Respectively submitted,
Robert Holbrook
Secretary, CMR Board of Directors

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May 2006

A meeting of the Cross Mountain Ranch Homeowners’ Board was held at 7:00pm on Thursday, May 4, 2006, at 9054 Cross Mountain Trail. Those present included Board members Larry Price (Vice President), Dr. Steve Van Cleave (Treasurer), and Robert Holbrook (Secretary). Committee Members Walt Hiett, Pat Marshall, and Judy Bowman, as well as several local residents, were also in attendance. Steve Surratt (President) was on travel and unable to attend the meeting but provided electronic notes that were discussed.

1. Judy Bowman discussed the issue of “bandit signs” and actions that can be taken by residents and elected officials. Bandit signs are illegally posted signs or advertisements, placed on public (or private) property, without authorization from the City; City authorization is noted by the presence of an official sticker or circle including approval information. In addition to the need for City approval, posted signs cannot remain posted indefinitely. Recently there have been hundreds of such signs posted along Cross Mountain Trail and Boerne Stage Road by developers, agents, construction firms, and private firms. Judy contacted the City of San Antonio, Department of Development Services for assistance. Their phone is 207-0116 or 8289; a website is www.sanantonio.gov/dsd/sections/sign/index.asp. City officials have advised that “bandit signs” can be removed by citizens and disposed of as litter. Judy reported that she and other concerned residents have removed many of the illegal signs in an effort to restore the beauty of the community.

2. Dr. Van Cleave provided the Treasurer’s report. He stated that one lien will be released as corrective action has been completed. Also, several HOA dues were received late, and late fees will be assessed (six owners are late or have failed to pay). If assessed late fees are not paid by June, then liens will be set on the properties. Dr. Van Cleave also stated that the HOA plans to change the bank used for checks and deposits following the next Board election in the Fall.

3. Mr. Hiett discussed deed restrictions and indicated that several homeowners have non-complying actions pending. It was recommended by the Board that the Association’s attorney be directed to develop and send letters to all non-complying homeowners with infractions more than 12-months old. If the homeowner fails to correct the identified deficiency after receipt of the attorney’s letter, then the HOA will get a court order requiring compliance. Since many of the current infractions relate to non-complying fences, it was recommended that the Board post photographs on the HOA website showing proper and acceptable fences and also depict non-acceptable fencing in order to furnish visual help for residents desiring to construct fences.

4. Mr. Charles Laljer was unable to attend but submitted electronically an update on new construction pending: plans for new homes at lot #443 Pony Express and lot #440 East Range are being reviewed.

5. Ms. Marshall reported that she had pursued efforts to contact the property owner of land on Cross Mountain Trail where the HOA wishes to create a new subdivision entry sign. She was unable to reach the owner to discuss acquiring a sign easement.

6. The meeting was called to a close at approximately 8:00pm. The next meeting of the Board was scheduled for June 1, 2006, to be held at Mr. Surratt’s house (954 Cross Mountain Trail).

Respectively submitted,
Robert Holbrook
Secretary, CMR Board of Directors

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April 2006

A meeting of the Cross Mountain Ranch Homeowners’ Board was held at 7:00pm on Thursday, April 6, 2006, at 9054 Cross Mountain Trail. Those present included Board members Steve Surratt (President), Larry Price (Vice President), Dr. Steve Van Cleave (Treasurer), Linda Witkowski, and Robert Holbrook (Secretary). Committee Members Walt Hiett and Charles Laljer, as well as several local residents, were also in attendance.

1. Dr. Van Cleave provided the Treasurer’s report and indicated that eleven annual assessments have NOT been paid. Penalty notices will be sent to those deficient informing them that annual dues plus penalty must be remitted within 90-days or else a lien will be filed on their home for non-payment. He also reported that he had issued a check to Internal Revenue Service for payment of the CMR Federal taxes and had paid the tax consultant for preparation of the returns. A check in the amount of $50.00 was prepared for mailing to Leon Springs Baptist Church for rental of the meeting hall used at last October’s homeowner annual meeting. The Board failed to pay the rental fee at the time of the meeting and a reminder from the church was recently received.

2. Mr. Holbrook recommended that an annual budget be developed for next operating year and presented to the membership at the annual homeowners’ meeting. The budget should be based on actual expenses for recent years. The only large, one-time expense anticipated is for potential relocation of the CMR sign at the entry on Cross Mountain Trail. No special assessments are anticipated, and annual dues will be maintained at $24.00.

3. Ms. Jennie Paddock, Web Site Manager, attended the meeting and discussed a request by the Board to “modernize” the CMR website. Mr. Price suggested formation of a committee to discuss proposed changes to the site, and the committee will be asked to report to the Board at the next scheduled meeting. Mr. Surratt will contact interested members to serve on the committee.

4. Mr. Laljer has received plans for a new home to be constructed on Pony Express and is reviewing the proposal.

5. Mr. Hiett discussed architectural & deed restrictions and reported that letters were sent to homeowners regarding infractions. He raised the issue as to whether additional enforcement actions should be taken against homeowners who continue to ignore or disregard notification of non-compliance; possible escalation could include liens and/or further legal action. Mr. Surratt will contact the HOA attorney to discuss options & process, timeframes, and costs.

6. As a follow-up to last month’s presentation by the Leon Springs Volunteer Fire Department, it was emphasized that all homeowners should take immediate steps to ensure that house numbers for their address are clearly visible along the front road of their house. The VFD and police have stated that emergency calls can be delayed due to inability to locate specific addresses. Large, bold numbers prominently displayed in front of the home will assist emergency personnel in locating the residence.

7. The meeting was called to a close at approximately 8:30pm. The next meeting of the Board was scheduled for May 4, 2006, to be held at Mr. Surratt’s house.

   Respectively submitted,
Robert Holbrook
Secretary, CMR Board of Directors

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March 2006

A meeting of the Cross Mountain Ranch Homeowners’ Board was held at 7:00pm on Thursday, March 2, 2006, at 9054 Cross Mountain Trail. Those present included Board members Steve Surratt (President), Dr. Steve Van Cleave (Treasurer), Linda Witkowski, and Robert Holbrook (Secretary). Committee Members Walt Hiett and Pat Marshall, as well as several local residents, were also in attendance.

1. Mr. Leo Maxwell, representative of the Leon Springs Volunteer Fire Department (VFD), was invited to offer a presentation regarding VFD issues. Mr. Maxwell indicated that the VFD operates from three stations, each with an engine and brush truck; there is also a rescue vehicle. From Monday thru Friday, 8:00am-5:00pm only one full-time paid official is on duty. At all other times the stations are manned by volunteers (38 current qualified volunteers). He explained that CMR does not have fire hydrants and the VFD must rely on water in their trucks. Up to 50,000 gallons of water can be used at a house fire, so frequent refills of the tank equipment is needed. If a homeowner has a cistern (well storage tank) that has “fire threads” on a connector, then the VFD can pull water from the cistern; also, the VFD can pump from accessible swimming pools to augment needed fire water. One problem the VFD has experienced is locked gates at homes with security fences. If the homeowner is not home, the VFD may have to smash the gate or climb over the fence to reach the house. Use of a Knox Box (similar to a realtor “lock box”) on the gate will allow the VFD to enter the property without delay. Interested homeowners can contact the VFD for information on purchasing the Knox Boxes. The VFD operates primarily on donated funding. The CMR has donated $1,500 to the VFD this year and each year in the past. VFD station #1 can be contacted at (210) 698-1593; in case of a fire or emergency, phone 911 for assistance.

2. Dr. Van Cleave provided the Treasurer’s report and indicated that the vast majority of homeowners have PAID their annual fees. All past due notices will be mailed by Mr. Holbrook to homeowners who have not yet made payment reminding them of the due date of March 31 as the last date payment can be received without penalty. By March 15 the HOA must file its Federal tax return. A personal visit to the IRS office on Tesoro Avenue may be necessary to get all required forms; Dr. Van Cleave will make the trip and secure the forms.

3. Mr. Hiett presented the Deed Restriction report for the previous month. Several items have been brought into compliance, and follow-up notices sent to remaining parties. Some discussion was held regarding a site visit performed during mid-February to the proposed site of a relocated CMR entry sign (near The Springs development along Cross Mountain Trail).  Mr. Gary Ford with Bexar County Traffic Department met with Mr. Surratt, Ms. Marshall, Mr. Sardegna, and Mr. Holbrook to review the site and discuss necessary permits. Mr. Ford believed the property is not County owned land and that CMR must negotiate with the registered owner for a sign easement. The County highway drainage easement extends 20 feet beyond existing pavement. Mr. Ford was given a plat of the area and indicated that he would check with other County officials to see if he could determine other information regarding title and ownership.

4. The meeting was called to a close at approximately 8:30pm. The next meeting of the Board was scheduled for April 6, 2006, to be held at Mr. Surratt’s house.

   Respectively submitted,
Robert Holbrook
Secretary, CMR Board of Directors

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February 2006

A meeting of the Cross Mountain Ranch Homeowners’ Board was held at 7:00pm on Thursday, February 2, 2006, at 9054 Cross Mountain Trail. Those present included Board members Steve Surratt (President), Dr. Steve Van Cleave (Treasurer), and Robert Holbrook (Secretary). Committee Members Charles Laljer and Judy Bowman, as well as several local residents, were also in attendance.

1. Mr. Surratt reported that he had discussed with the association’s attorney the issue of barking dogs and the resulting “nuisance and disturbance” factors. He was told that there are no county ordinances or restrictions that would authorize the CMRHC to take legal action against homeowners’ who own barking dogs; also the CMRHC by-laws contain no prohibitions or limitations regarding barking dogs. The attorney advised that personal civil legal action by one homeowner against offending neighbors would represent the most appropriate remedy. The Board understands this hot topic issue and will assist in getting the word out to all CMR home owners that barking dogs do disrupt our quality of life and CMR home owners should be mindful of their fellow neighbors.

2. Dr. Van Cleave provided the Treasurer’s report and indicated that the number of PAID annual fees is greater than at this same time last year.  Several remaining invoices for 2006 annual fees are prepared for mailing, and one non-payment of the $50.00 transfer fee will also be addressed by letter.

3. Mr. Hiett submitted electronically architectural & deed restrictions; three letters were sent this past week to homeowners regarding infractions.

4. Further updates were provided by Mr. Surratt regarding property adjacent to The Springs development and the possibility of acquiring either property or easement to be used for erection of a new CMR entry sign. It was determined that Bexar County Public Works controls all easements, and Mr. Surratt will contact Public Works to pursue CMRHC interest in sign construction.

5. The meeting was called to a close at approximately 8:30pm.  The next meeting of the Board was scheduled for March 2, 2006, to be held at Mr. Surratt’s house.

   Respectively submitted,
Robert Holbrook
Secretary, CMR Board of Directors

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January 2006

A meeting of the Cross Mountain Ranch Homeowners’ Board was held at 7:00pm on Thursday, January 5, 2006, at 9054 Cross Mountain Trail. Those present included Board members Steve Surratt (President), Dr. Steve Van Cleave (Treasurer), Linda Witkowski, and Robert Holbrook (Secretary). Committee Members Walt Hiett, Pat Marshall, Charles Laljer, and Judy Bowman, as well as several local residents, were also in attendance.

1. Mr. Surratt discussed the increase in trash pick-up charges from Waste Management. He said that he would contact Waste Management officials and determine if there are any options available to reduce the cost of trash collection for all homeowners (i.e., once a week pick-up; a large dumpster box for central collection; etc.). Once information is available, he will share it with all homeowners for discussion and decision.

2. Dr. Van Cleave provided the Treasurer’s report. It was mentioned by those in attendance that a contribution to the Leon Springs Volunteer Fire Department (VFD) is customarily made during the month of January. Since our 2005 contribution was late (not made until December), it was suggested that the 2006 contribution should be submitted this month. Dr. Van Cleave said he had mailed the 2005 check and would prepare and mail a $1,500 check this month. Mr. Holbrook presented a bill for postage for mailing of the CMR homeowner statements, and a check was issued for this expense.  Mr. Holbrook reported that the 2006 statements were mailed at the Post Office on January 2, 2006; most homeowners present at the meeting had already received their notices.

3. The Certificates of Deposit (CDs) of the Association will become mature on January 21, 2006, and necessary action will need to be taken to re-invest the funds or secure a new CD. CDs are with Compass and Broadway banks. Mr. Surratt and Mr. Van Cleave will work this issue.

4. Mr. Hiett discussed architectural & deed restrictions, and Mr. Surratt indicated that Mrs. Hawkins had sent a letter to the Board stating that she is having a delay in beginning her new house construction and associated removal of existing construction items that do not conform to by-laws. Follow up will be initiated to determine estimated completion time.

5. Mr. Bruce Mabrito and Pat Marshall reported having contact with the owner of property adjacent to The Springs development and exploring possibility of acquiring either property or easement to be used for erection of a new CMR entry sign. No conclusion was reached, and it was believed that the land in question is currently a utility/roadway easement and requests for sign construction will need to be directed to the easement holder. Further follow-up will be made.

6. Ms. Bowman discussed ongoing concern about “barking dogs” and sought potential solutions from the Board. She indicated that she has been disturbed by barking dogs for more than two years and has made frequent and repeated contact with the dogs’ owners (several different homeowners have annoying dogs). Other members present also reported previous or recent instances of trespass and/or continual barking by neighborhood pets. It was generally thought that no County ordinances or laws were available to specifically address “barking dogs” and that a civil suit against the offending parties may be the only remedy. However, Mr. Surratt indicated that he would discuss the matter with the CMR attorney and/or law enforcement officials to determine appropriate actions available. It was suggested that the Board should send notices to homeowners having dogs that cause repeated disturbances.

7. The meeting was called to a close at approximately 8:30pm. The next meeting of the Board was scheduled for February 2, 2006, to be held at Mr. Surratt’s house.

   Respectively submitted,
Robert Holbrook
Secretary, CMR Board of Directors

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December 2005

A meeting of the Cross Mountain Ranch Homeowners’ Board was held at 7:00pm on Thursday, December 1, 2005, at 9054 Cross Mountain Trail. Those present included Board members Steve Surratt (President), Dr. Steve Van Cleave (Treasurer), Larry Price (Vice President), and Robert Holbrook (Secretary). Committee Members Walt Hiett, Pat Marshall, and Judy Bowman, as well as several local residents, were also in attendance .

1. Mr. Surratt, with input and concurrence of other Board Members, had developed DRAFT Duties of the Board. These duties were discussed at the meeting and adopted as being consistent with existing By-Laws. Primary among the duties is to ensure that all official correspondence of the Board goes through the Secretary.

2. Dr. Van Cleave provided the Treasurer’s report. He stated that the Board owes our attorney $42.00, which will be paid. He also prepared a check in the amount of $1,500.00 to be sent to the Leon Springs Volunteer Fire Department. Mr. Holbrook presented a statement for $140.53 for postage and printing materials used for Holiday Party mail out; Ms. Marshall presented a statement for $15.64 for Association event supplies; Dr. Van Cleave presented a statement for $15.00 associated with certified mail fees. Checks were distributed for the above claims. CMR Resident Brooks Howard discussed with the Board issues associated with the timing of his dues payment, incurred late fees, and resulting lien action .

3. Mr. Hiett discussed deed restrictions and indicated that two current actions were pending: one involved removing metal pipes and other road improvements; the second related to a fence violation. The pipes were to be removed by owner, but no contact had been received from the fence owner. The Board has received a request for Resale Certificate for property at 23220 South Fork. Currently the property has a deed restriction relating to existing fencing material that must be corrected, and this information will be furnished to the listing realty agent.

4. Mr. Surratt reported that he has received no response to his overtures to explore erecting a new CMR entry sign along Cross Mountain Trail near the Springs development. A parcel of land in that vicinity may be available for use via “easement” and additional efforts will be made to contact the property owner.

5. Ms. Marshall reported that the CMR Holiday Party is scheduled for December 11 from 5:00 – 7:00pm.

6. No architectural review issues were reported for the past month.

7. A discussion was held regarding existing By-Laws, especially as they relate to payment of annual dues and triggering events that general late fees and placement of liens on property. Mr. Surratt indicated that he had spoken to Peter Kilpatrick, Attorney, regarding the By-Laws and was told that the existing by-laws are part of the Corporation (CMR Home Owners Cooperative Inc) and do not need to be filed with the County or any other Government body. The Board can amend them any time as long as we follow the current By-Laws at the time of the change. As such, the existing By-Laws are legal and the Board will conduct business using the By-Laws dated September 20, 2001. The Board unanimously supported use of established due dates for payment of annual homeowner dues, consistent establishment of late fees if dues are not paid by set date, and use of legal liens if all moneys owed (dues & late fees, etc.) are not timely and properly resolved.

The meeting was called to a close at approximately 9:00 pm..

   Respectively submitted,
Robert Holbrook
Secretary, CMR Board of Directors

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November 2005

A  meeting of the Cross Mountain Ranch Homeowners’ Board was held at 7pm on Nov 3, 2005 at  9054 Cross Mountain Trail. Those present included Board members Steve Surratt, Dr. Steve Van Cleave, Larry Price, Linda Witkowski, and Robert Holbrook. Committee Members Walt Hiett, Charles Laljer, Judy Bowman, and Pat Marshall, as well as several local residences.

  The meeting was called to order by Mr Surratt at 7:15 pm.

1. The first order of business was to form the new Board. A discussion took place and the following positions were confirmed.

   President – Stephen Surratt	VP – Larry Price	Treasurer – Dr. Stephen Van Cleave
   Secretary – Robert Holbrook	Community Liaison – Linda Witkowski

                                           
   Mr Surratt will draw up more detailed position requirements to insure the Board operates efficiently.

2. Steve Van Cleave gave a Treasurer’s report. His activities included writing checks to cover past months expenses. CMR Resident Brooks Howard informed the Board a mistake was made regarding his past due assessment.  Dr Van Cleave to investigate and take appropriate action.

3. Charles Laljer gave an up-date on the ARC activates. Two sets of new plans were reviewed and approved.

4. Walt Hiett reported for the Deed Restrictions. He distributed the up-dated report for the boards review.

5. Pat Marshall gave a social report. The Holiday party will be held on December 11^th. A post card will be mailed out later this month.

6. A motion was made by Charles Laljer and seconded by Larry Price that CMR hire a security guard to patrol CMR during the up-coming New Years festivities. The guard would patrol from December 30 – January 1^st. Larry Price to bring back a proposal for the December Board meeting.

7. A discussion took place regarding the existing By-Laws. CMR Resident Brooks Howard questioned the Board on the legality of the existing By-Laws. Mr Surratt will speak with the Attorney that drew up the existing By-Laws for clarification. An up-date will be given at the December Board meeting.

The meeting was called to a close at approximately 9:00 pm..

   Respectively submitted,
Steve Surratt
President, CMR Board of Directors

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 2005 Annual

October 13^th, 2005
Cross Mountain Ranch Homeowners Annual Meeting Minutes

The Cross Mountain Ranch Homeowners Annual Meeting was held on October 13, 2005 at Leon Springs Baptist Church starting at 7 p.m.  There were approximately 62 residents in attendance, along with the following CMR Board Members, Stephen Surratt, and Larry Price.

·         The meeting was called to order and a prayer by Gary Fields started the meeting.

·         A Quorum was achieved by having more than 10% of the voting members present at the meeting.

·         A Presentation “Growth in our Area” was given by Bexar County Commission Lyle Larson. The presentation lasted around 1-1/2 hours and was followed up by a Q&A period. The presentation was very informative.

·         Following the presentation there were Committee reports, by Mr. Charles Laljer, the Chair of the Architectural Committee, Walter Hiett, Chair of the Deed Restrictions, Stephen Surratt on behalf of Stephen VanCleave, Treasures Report, and  Pat Marshall, Social Committee. All reported were on the past year activities.

·         The Annual Election was held to fill two open Board positions. No one had come forth prior to the meeting so invitations were opened up to those attending the meeting.  Two people volunteered to run, Robert Holbrook and Linda Witkowski.  Both candidates gave a brief introduction.  Although ballots were present, a motion from the floor was made, and seconded, to the effect that we elect the candidates by a vote of acclimation.  That was approved by the residents, and there was a vote to accept the candidates onto the CMR Board (without using the ballot) and all present voted in favor and no one voted against.

·         Charles Laljer was heading up an exploratory committee on security issues inside Cross Mountain Ranch. He gave a 30 min presentation on options that might be considered by the Home Owners.  1. Installing Gates on Cross Mountain Trail, hiring Security Patrols, or installing video monitoring equipment. A brief Q&A period was held after the presentation. No motion or decisions were made. The Board will take up the issues in up-coming meeting and report back to the Home Owners Group. 

·         Because of recent Break-ins the Board authorized the purchase of “CMR bumper stickers” These stickers were handed out to those in attendance.  The stickers should be placed on the rear left hand side of the vehicles.  All Home Owners should be aware of there fellow Home Owners and these stickers will help identify CMR residence.  Please contact the Board President if you need Stickers.

·         There was a discussion about unleashed dogs in CMR, and all residents were encouraged to attend to their pets.  The Bexar County Animal Control number is:  737-1442.

·         There was a discussion about speeding inside of CMR.  Many drivers are cutting through CMR to get from Boerne Stage Road to Scenic Loop and vice versa. The speed Limit is 30 MPH.

·         There was a discussion about the CMR sign at the corner of Boerne Stage Road and Cross Mountain Trail.  The sign is about 25 years old and can no longer been seen coming down Boerne Stage Road due to the new DR Horton fence. During the open discussion, a majority of those attending wanted the Board to search for a new location to better show off the CMR location. The Board will take up this issue during up-coming Board meetings.

·         If you have street signs down in your part of CMR, call Bexar county at 335-6700 for assistance in putting them back up.

·         At the next meeting of the CMR Board, on Thursday, November 3, 2005, the CMR Board will organize for business by electing their own President, Vice President, Treasurer, Secretary, and Community Liaisons effective that date, the CMR Board will consist of Mr. Stephen Surratt, Dr. Stephen Van Cleave, Mr. Larry Price, Mr Robert Holbrook and Ms Linda Witkowski.

·         The next CMR Board Meeting will be November 3, 2005, at 9054 Cross Mountain Trail, at 7 p.m.  All CMR residents are of course invited to attend.

·         These Annual Meeting minutes will be posted to the CMR web site at:  www.crossmountainranch.org  by Ms. Jennie Paddock, the CMR web master.

 

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September 2005

A meeting of the Cross Mountain Ranch Homeowners’ Board was held at 7pm on Sept 6, 2005 at the 22630 East Range. Those present included Board members Steve Surratt, Steve Van Cleave, Larry Price, and Ed Fidellow, Committee Members Walt Hiett, Judy Bowman and Pat Marshall, as well as, several local residents.

  The meeting was called to order by Mr Surratt at 7:15 pm.

1. An organizational discussion took place regarding the up-coming Annual meeting and election. The Annual meeting will be held on Oct 13^th at 7:00 pm in the Leon Spring Baptist Church. A draft agenda was circulated discussed.

2. Our Country Commission has agreed to speak at our annual meeting. He was asked to speak on how the Country was going to address the area growth, traffic congestion and crime prevention.

 An exploratory committee was formed to investigate options to increase security for CMR. A full report will be given during the Annual meeting.  Several options were discussed. Each option all cost money.
- Install security gates at both entrances.
- Provide security officers during peak crime hours.

4. CMR bumper stickers were purchased to help identify local residences.  These stickers will be given out during the annual meeting.

5. The CRM entrances sign will stay in place. DR Horton will fence around the sign and make the area an easement. Further discussion regarding long term planning of the sign will need to be made.

6. Steve Van Cleave gave a Treasurer’s report. His activities included writing checks to cover past months expenses.

7. Judy Bowman gave an up-date on the ARC activates.

8. Walt Hiett reported for the Deed Restrictions. He distributed the up-dated report for the boards review.

9. A brief discussion took place regarding excessive noise in the area. Several local residences have reported that a band was playing in an open garage and the noise was a disturbing. The Board agreed to contact the parties.

The meeting was called to a close at approximately 9:00 pm..

   Respectively submitted,
Steve Surratt
President, CMR Board of Directors

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August 2005

A meeting of the Cross Mountain Ranch Homeowners’ Board was held at 7pm on Aug 11, 2005 at the Bowman residence. Those present included Board members Steve Surratt, Steve Van Cleave, Larry Price, Committee Members Judy Bowman.

The meeting was called to order by Mr Surratt at 7:15 pm.

1. A brief discussion took place regarding the recent Break-in’s that have accrued in the area.  Larry Price had spoken to the Sheriff Department and reported that we had 12 break-ins over our entire area. That encompasses all the sub-division in our area not just CMR. Further discussion, regarding the KENS news report on the 6pm and 10pm news cast. The Board felt it was unfair and misguided reporting since no one from the Board was contacted for information.

2. Our Country Commissioner has agreed to speak at our annual meeting. A suggested agenda will be given to him before the meeting.

3.  An exploratory committee was formed that will report back to the Board with suggestions on security issues. Any firm action will be voted on by the full Home Owners group. Some suggestions.
   3.a.  Security Guards during day time hours.
   3.b.   Installing a Security gate for the area.

4. A motion was made by Larry Price and 2^nd by Steve Van Cleave that the Board moves to purchase car stickers that shows residency status. We will attempt to have these ready for the Oct annual meeting.

5. Steve Van Cleave gave a Treasurer’s report. His activities included writing checks to cover past months expenses. A brief discussion ensued regarding Past Due assessments. Liens will be filed for past due amounts not paid by July 15^{th 2005}.  At present time 5 members will have Liens filed against them.

6. Judy Bowman gave an up-date on the ARC activates.

7. Steve Surratt on behalf of Walt Hiett reported for the Deed Restrictions. He distributed the up-dated report for the boards review.

8. Post Cards will be mail out shortly announcing the up-coming annual Home Owners Cooperative meeting and the summer cook. The cook out will be held on Aug 28th the annual meeting will be held on Oct 13^th at Leon Spring Baptist Church.

9. A brief discussion took place regarding barking dogs in the area. Home Owners will be warned that barking dogs will not be permitted. 1^st notice will be a phone call, 2^nd   notice will be a letter from the board. The 3^rd violation will be a letter to the Country or legal action.

The meeting was called to a close at approximately 9:00 pm..

   Respectively submitted,
Steve Surratt
President, CMR Board of Directors

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July 2005

A meeting of the Cross Mountain Ranch Homeowners’ Board was held at 7pm on July 7, 2005 at 9054 Cross Mountain Trail. Those present included Board members Steve Surratt, Steve Van Cleave, Ed Fidellow, Committee Members Walt Hiett, Pat Marshall, and Judy Bowman. Past President Bruce Mabrito.

The meeting was called to order by Mr Surratt at 7:15 pm.

1. A Brief discussion took place regarding the recent Break-in’s that have accrued in the area.  All residents should be on the look out for strange vehicles in the area. A number of ideas were discussed to help CMR home owners. Larry Price spoke to the Bexar Co Sheriffs department and was told the area has seen an increase in Burglaries but nothing out of the ordinarily based on the increase in homes being built in the area. Sheriff activities have increased in the area due to the recent break-in’s.

2. The Board agreed to make-up bumper stickers to help identify CMR home owners, as well as develop a mass e-mail notification system that would alert CMR home owners of new break-ins.

3. Steve Van Cleave gave a Treasurer’s report. His activities included writing checks to cover past months expenses. A brief discussion ensued regarding Past Due assessments. Final notice letters have been mailed out. Liens will be filed if past due amounts are not paid by July 15^st  2005.

4. Judy Bowman gave an up-date on the ARC activities.

5. Walt Hiett reported for the Deed Restrictions Committee that he was continuing to monitor new and old issues. He distributed the up-dated report for the boards review.

6. Post Cards will be mailed out shortly announcing the up-coming annual Home Owners Cooperative meeting to be held Oct 6^th at Leon Spring Baptist Church.

7. Further discussions regarding the condition of Boerne Stage Road. Mr. Surratt has contacted Bexar Co road repair. A meeting took place to discuss the road condition and the County agreed to patch the low section ASAP. The County also report that Boerne Stage Road would be converted to a 5 lane road between IH-10 and Cross Mountain Trail during the next two years.

The meeting was called to a close at approximately 9:00 pm..

   Respectively submitted,
Steve Surratt
President, CMR Board of Directors

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June 2005

A meeting of the Cross Mountain Ranch Homeowners’ Board was held at 7pm on May 5, 2005 at 23744 Up Mountain Trail. Those present included Board members Steve Surratt, Larry Price, Steve Van Cleave, Ed Fidellow, Committee Members Walt Hiett, Pat Marshall, Charles Laljer, and Judy Bowman. Past President Bruce Mabrito, CMR home owners Barbara Fidellow.

The meeting was called to order by Mr Surratt at 7:15 pm.

1. A Brief discussion took place regarding the recent Break-in’s that have accrued in the area.  All residence should be on the look out for strange vehicles in the area. A number of ideas were discussed to help CMR home owners. Larry Price will contact the Bexar Co Sheriffs department and will up-date the Board during the July meeting.

   • Bumper decals.

   •  E-mail notification

   •  Neighborhood call board.

2. Steve Van Cleave gave a Treasurer’s report. His activities included writing checks to cover past months expenses. A brief discussion ensued regarding Past Due assessments. Final notice letters have been mailed out. Liens will be filed if past due amount are not paid by July 1^st  2005.

3. Charles Laljer, ARC Chair, up-dated the Board on his Committee’s actions.

4. Walt Hiett reported for the Deed Restrictions Committee that he was continuing to monitor new and old issues, and was in active communication with many homeowners who are in violation of Deed Restrictions. He distributed the up-dated report for the boards review.

5. Further discussions regarding the condition of Boerne Stage Road. Mr Surratt has contacted Bexar Co road repair. A meeting will take place to discuss the road condition.

6. A brief discussion took place regarding a settlement request with the property owner of Lot 356.T.

The meeting was called to a close at approximately 9:00 pm.

   Respectively submitted,
Steve Surratt
President, CMR Board of Directors

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May 2005

A meeting of the Cross Mountain Ranch Homeowners’ Board was held at 7pm on May 5, 2005 at 23744 Up Mountain Trail. Those present included Board members Steve Surratt, Larry Price, Steve Van Cleave, Ed Fidellow, Committee Members Walt Hiett, Pat Marshall, Charles Laljer, and Judy Bowman. CMR home owners Barbara Fidellow.

The meeting was called to order by Mr Surratt at 7:15 pm.

1. Steve Van Cleave gave a Treasurer’s report. His activities included writing checks to cover past months expenses. A brief discussion ensued regarding Past Due assessments. A few Home Owners will be assets a late fee soon, and Liens will be filed if past due amount are not paid by July 1^st  2005.

2. Charles Laljer, ARC Chair, up-dated the Board on his Committee’s actions.

3. Walt Hiett reported for the Deed Restrictions Committee that he was continuing to monitor new and old issues, and was in active communication with many homeowners who are in violation of Deed Restrictions. He distributed the up-dated report for the boards review.

4. A Brief discussion took place regarding the recent Break-in’s that have accrued in the area.  All residence should be on the look out for strange vehicles in the area.

5. Further discussions regarding the condition of Boerne Stage Road.

6. The CMR Web Site Editor Services